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Former Member

Travel Request and PO

Dear all,

we'd like to implement the following scenario for expenses related to hotel, flights and car rental:

  1. Employee raises a travel request with estimate costs and travel justification
  2. Approval from supervisor
  3. On the approval
    • a PO is generated for the employee and estimated cost
    • booking of trip (no integration with Travel Mgmt)
  4. Once back from the trip, the employee enters:
    • effective travel expenses for hotel, flights and car rental
    • credit card upload
  5. These expenses have to be approved by supervisor before being reimbursed

Having these scenario is it possible to generate an automatic PO based on the travel request approved for the employee and estimated cost?

We'd like to check compliance between estimated and effective costs after the trip

Thank you in advance,

Chris

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1 Answer

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    Former Member
    Jan 29, 2014 at 08:20 AM

    Hi Chris,

    no standard solution from SAP available. (at least from my point of view)

    This I do normally inside workflow.

    Just compare estimated cost against real expense and give this information via workflow to the approver.

    From a business point of view I don't like this because it is very hard to estimate costs for the traveller.

    So what are the consequence when you estimated a flight cost on a not done booking?

    Maybe you will have to book a more expensive flight or change planning during your trip.

    But this is up to the business. Technicall I would go for some table storage and comparison in workflow.

    Good luck,

    Sigi

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    • Former Member Former Member

      Hi Chris,

      yes you are right. There is now a function for this available.

      I have not worked yet with this.

      So of course it is always better to use SAP standard function.

      Cheers,

      Sigi