Trip Request costumisation in FI-TV: Travel Management

[Former Member]

Hi All,

I have some scenarios and this is our Client requirement:

1. They want a "FROM" field while creating Travel request,

is it possible to enhance the standard Tcode or do we have any option in standard.

2. Our client wants to create travel request for a group of employees say around 50 - 80 employees,

can we provide a BDC to upload the data to create travel request for all at a time.

3. Need to know about forex card.

Best Regards,

Manju.

[Former Member · Accepted solution]

Hi Manju,

1. from my knowledge there is no standard field available. But if you are using WebDynpro for ABAP as a front end you should be able to enhance the ui (free of modifications)

2. from my knowledge no such a function is available in SAP standard. What do you mean by BDC?

Maybe you could create a batch input session(?)

3. What you like to know for forex card? Credit card integration? Depends on provider... Visa? Yes

Best regards,

Sigi

[Former Member · Accepted solution]

Hi Sigi,

Thank you for helping me,

Our client dont have Portal, so we are providing them SAP R3.

Hence we need a field "FROM" in the TRIP Tcode.(when a employee is planned to go on travel he/she need to approach travel desk to send a travel request where travel desk has SAP R3 access and travel desk need to specify the FROM destination).

BDC: Client has to book 50 - 80 employees to go on a program and for this travel desk will create travel request on behalf of all the 50 - 80 empl... so the client want to create travel request for all at one shot, because travel desk will be handling all activities related to travel in whole organisation hence they want to avoid the time taken to key inn all these 50 - 80 employees travel request independently.

Forex card client requirement is:

a traveler is given forex card and when he returns back that card will have some balance, so travel desk must know the balance when they create travel request for the second time.

I want to know the standard available for forex card.

Regards,

Manju

[Former Member · Accepted solution]

Hi Manju,

FROM = via backend no standard available - modification - or customer field via additional "tab"

BDC: = from my knowledge you can only create a batch input - but this is more technical solution.

Maybe you can create an own screen wich create in background a batch input?

So Forec card is a p-card? General P-Cards can be integrated in the solution. But your scenario sounds like differently - just check help.sap.com - for credit card integration - here you will find watch is generally possible.

Best regards,

Sigi

[Former Member · Accepted solution]

Hi Manju

As per your requirement what I understood is u want at Travel Desk where they can book Itinerary for all the employee's... right??? but tell me how many Travel Request are going to be booked by the Travel Desk. It's not a proper solution. 

Through BDC or any uploading program it's not possible,. U need to do that manually for all the Employees.

Cheers

Pradyp

[Former Member · Accepted solution]

Hi Sigi,

Thanks for the solution, but if i go for enhancing the standard screen then some std reports and expense claims are going on dump.

i need to know whether their present software can be integrated  to our SAP.

like they will follow all their request in their software and can we use those data and maintain the same data in SAP.

Regards,

Manju

[Former Member · Accepted solution]

Hi Pradyp,

Travel Desk is centralized so around 4 units are there and each unit has 40 divisions, so travel desk has to make travel request, booking and claims the work of travel desk is easy as each employee can login to their account in company web and send a request.

but now SAP only with R3 for them and they have not purchased Portal.

I need to know whether their present software can be integrated to our SAP.

like they will follow all their request in their software and can we use those data and maintain the same data in SAP.

Regards,

Manju

[Former Member · Accepted solution]

Hi Manju,

so what I now understand you will with part of the solution form travel desk to SAP.

There are now standard integration from travel desk to SAP as I'm a ware of.

But of course first of all you have to check what architecture an business process you like to follow.

SAP provided travel request, travel planning integration of online booking tools like GetThere and travel expense management. It makes no sense to use two tool for one and the same sub process!

So please let us know which part you like to build in SAP and which part in travel desk.

Furthermore WebUI WebDynpro for ABAP: You do not need a portal to run this ui in a browser!

Best regards,

Sigi

[Former Member · Accepted solution]

Hi Sigi,

You are right, through SAP, create Travel request and then Travel expense claims.

Travel desk will be given access to create travel request on behalf of employees and it goes for approval, after approval travel desk will get a notification as approved with all details for travel so travel desk will start ticketing (External process of booking), after all bookings travel desk will send the ticket details to employee.

I have an approach to meet their requirements:

Let the travel desk use there current software for creating request and for approval, once this procedure is done a person will key inn all those data in a notepad or in excel in a format as required to upload to SAP.

Regards,

Manju.

[Former Member · Accepted solution]

Hi Manju,

so I would suggest to "interface" from travel desk to SAP.

So skip the key inn all those data manually.

Just use automatic creation of trip via function module or batch input.

Best solution would: Travel request SAP - approval via SAP workflow - send details to travel desk for booking - like this you have all travel right away in one data base for status and reporting.

But of course somebody has to sign off such a solution.

Best regards,

Sigi