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Former Member

Changes in PO to generate output but not send

Hi Friend,

Changes in specific field in PO should generate output but should not send it .Sending is optional.

How I can achieve this.

Thanks,

Kiran

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4 Answers

  • Posted on Jan 24, 2014 at 11:27 AM

    Hi,

    1. Create a new output type for changed PO by copying normal output, say NEU to ZNEU.

    2. Maintain it in the message schema.

    3. Maintain the condition record for ZNEU similar to NEU. For NEU, you can maintain date and time of issue as "4" (immediate) and 3 for ZNEU.

    4. Go to OLME - Messages - Output Control - Message Types - Define Message Types for PO - Fine Tuned Control . Here, maintain the operation "1" for NEU only and "2" for only ZNEU. This will define which output type is relevant for new and change.

    5. Go to OLME - Messages - Output Control - Message Determination Schema - Define Message Schema for PO - Assign Schema to PO. Here, maintain the new message determination indicator for the procedure.

    Now, test the scenario and revert back in case of any issues. While creating PO, NEU will be triggered and while changing, ZNEU will be triggered.

    Regards,

    AKPT

    Message was edited by: AKPT MM

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    • Hi Akpt MM ;

      I wanted to try but i get it .. Can you inform us with screen-shoot ?

      06261 message .

      Diagnosis

      The system was not able to find a message record via the message determination schema. Therefore it was not possible for such a record to be generated for this purchasing document. In consequence, the purchasing document cannot be outputted (printed or transmitted).

      Procedure

      The message determination process should be checked and, if necessary, corrected.

      The message record can be created manually for this document. For this purpose, choose the function "Messages" in the menu "Header" and maintain the necessary data.

      Regards.

  • author's profile photo Former Member
    Former Member
    Posted on Jan 24, 2014 at 10:30 AM

    The best way is remove email ID from vendor master before changes in PO

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    • create a extra message type for changes e.g. AEND (maybe it is already there)

      then do the settings in OLME > purchasing -> Message -> Output Control->Message Types->Define message type for purchase order->Fine-Tuned Control: Purchase Order

      I think you have an entry for operation 2 with condition type NEU

      replace this one with the new message type AEND

      then setup condition records in MN04 for message type AEND. use date/time 3 and do not assign a output device.

  • Posted on Jan 24, 2014 at 10:49 AM

    Normally, When you create PO, the output triggered and send a mail to vendor automatically.

    Is it your process?

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  • Posted on Jan 25, 2014 at 08:53 AM

    Hi,

    You need change configuration from Dispatch time 4 to Dispatch time 3 with your PO message type(Output type).

    Use t.code: NACE, Application EF -> Output type -> select your PO message type, In Default value TAB, select Dispatch time 3 & save. Also maintain condition record in MN04 with your PO message type with Dispatch time 3 & save.

    After PO created you will have your PO message type(Output type) in your PO and when ever required you can print/send your PO in t.code: ME9F

    (also can print/send your PO in t.code:ME23N,if you are authorized)

    Regards,

    Biju K

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