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Travel advance Process...


I am little confused about travel advance process from TRIP ?

Can anyone throw some light on this;

1. Travel advance should be posted from Travel request ???

what will be the accounting entry ??

The advance GL is normal GL or Reconciliation A/C??

2. At the time of travels Expenses Settlement, what are the accounting effects ??

3. In case of Cash advance payment, what is the process ??

What i have done is;

Travel Request from TRIP

Advance request f-47.

Advance payment F-48, with special GL Indicator.

Travel expenses settlement.

I think what i follow is not standard Process. kindly guide some detailed steps ..

Thanks in advance


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1 Answer

  • Best Answer
    author's profile photo Former Member
    Former Member
    Posted on Jan 27, 2014 at 09:18 AM

    Hi Shinas,

    1. posting will be "Advance account to employee vendor"

    (payment Programm will see the credit and do payment run)

    2. Cluster segment ROT of cluster data TE has all posting entries stored. So travel knows that there was a advance.

    Next posting to employee vendor will be calculated accordingly.

    3. Cash advance via Travel or just cash advance? Via Travel I don't know by heart but should be the same as in 2.

    Forget about f-47 and f-48 just use standard posting routines from SAP Travel!!!

    (for this just look up transaction PRRW and related function inside this transaction!

    Some good standard help from SAP is available (especially to integrated reports to job function and automatically processing)

    Best regards,


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