down payment invoice for condition based down payment

[Former Member]

Hello folks,

we want to use condition based down payments for certain kinds of orders. most things work pretty well to my expectations but I am really missing a possibility to create a down payment invoice for this kind of orders even though to me it seems straight forward: in condition AZWA you enter the required and usually agreed on down payment amount and then you want a proper invoice (created by sales using VF01 or similar) for this down payment to be printed.

But somehow I can't find it. Any clues would be very much appreciated.

regards,

anton wenzelhuemer

[andrea_brusarestelletti]

Hello,

  I wondered the same, reading from the SAP help portal about "Down Payment Processing (Basis: Document Condition).

My understanding is that the creation of a Downpayment invoice is not planned in this process, since the Downpayment posting is made directly in FI, and my idea comes from the following statements, quoted from the SAP help portal page mentioned above:

"The down payment is due as soon as the order is made [...]"

"The customer makes the down payment at the cash desk. The down payment is normally made in one step immediately when the order is put in, or shortly afterwards. In SAP Retail, the incoming payment is posted directly in financial accounting using the POS interface - inbound."

Best regards,

Andrea

[Former Member]

Hi Andrea,

thanks for your comment. I've been reading the same in the docs but fail to understand why SAP mandates this.

Actually in our process the down payment is is actually due the moment the order is taken in but the customer is not at some cash desk at that moment but anywhere and requires some kind of invoice for his FI dept. to process (pay) that downpayment which is a requirement to start the (potentially heavily irregular) delivery process.

I tried to sell the users a downpayment request (Tx. F-37) which seems quiet okay because it creates a reminder in accounting but it was not accepted because it does not create any form sales could hand to the customer as a basis for his payment, it is an FI function and not an SD function (where people are used to create the invoice from SD via VF01) and the doc is not in the sales order's document flow.

regards, anton

[andrea_brusarestelletti]

Hello,

  if you want to be able to create the SD invoice for the Downpayment, you should adopt the "Dowpayment with Billing plan scenario". If you want to use the "Condition based downpayment" and be able to print an invoice too, you can think to develop a custom transaction to generate the output from the FI document. I understand that you want have that document in the Sales Order document flow.

Best regards,

Andrea

[former_member216765]

Hi

As rightly suggested by Andrea you should use the billing plan option in SD (Periodic or Milestone as per your requirements) you can to create an invoice for each down payment which could be provided to the customer at the same time an accounting document will also be generated in FI, and later when he come and pay the dues on cash desk, you can use the accounting document number as reference and put the enteries in the f-37.