reason code in AP item

[Former Member]

hi

i have entered reason code in AP item during FB60.

then i try residual payment to clear that open item,but no reason code been automatically proposed,instead,reason code in empty for entry.

so can i have reason code been defaulted when residual payment?

[Former Member]

thanks guys.

yes,i know the functionality of reason code.

my user wants reason code copied from original invoice when make residual payment.they said that they have already entered reason code in invoice,why still need to re-enter it.

there might be inconsistent if not copied from original invoice,i.e reason code is "Z1" in invoice.but "Z2" entered when make payment,

might  be challenged by IT auditor,same invoice,but diff reason code in "Inoice" and "Payment"

[former_member183378]

Hello Renhua,

A residual item results when a payment is made for less than the actual amount outstanding in the invoice. You clear the original open item, and the system posts a new open item. This new open item is for the same amount as the original open item minus the amount paid.

Procedure

To enter a residual item, proceed as follows:

1. On the Process open items screen, choose the Res. items tab. 
2. In the Residual items column, enter the amount of the residual item. You can assign one or more reason codes and reference information about the business partner to the residual items. For each reason code, you can define whether a new item is to be posted to the business partner account (outstanding receivable), or if the difference is to be cleared. Depending on the reason code you specify, you can send the relevant payment notice to your business partner. 
3. To go back to the standard screen for editing open items, choose the Standard tab.

And reason code is not copied from the original document and you need to assign the appropriate reason code while making the residual payments.

Please configure the reason codes in OBBE T code ( in company code level) and assign the GL accounts to reason codes in OBXL t code for Automatic posting( in chart of accounts level).

I hope it helps!

Thanks & Regards,

Lakshmi S

[Former Member]

thanks guys.

yes,i know the functionality of reason code.

my user wants reason code copied from original invoice when make residual payment.they said that they have already entered reason code in invoice,why still need to re-enter it.

there might be inconsistent if not copied from original invoice,i.e reason code is "Z1" in invoice.but "Z2" entered when make payment,

might  be challenged by IT auditor,same invoice,but diff reason code in "Inoice" and "Payment"

[former_member183378]

Hello Renhua,

Reason Code is the Code which identify the Reason for difference in the customer payments which might be more or less. This is used as a reporting tool. We are creating different type of reason codes for different purposes.

Please find the screenshot for reason codes as given below.

Even in your case also first doc created for original invoice is having the reason code as Z1 ( saying diff reason ) and the doc created for residula pyt is having the reason code as Z2 ( i assume for residuual pyt as the reason/other reason)

According to those reason codes only we can understand the purpose of creating those docs. Please inform the same to your Auditors.

I hope it helps!

Thanks & Regards,

Lakshmi S

[Former Member]

Dear Renhua,

Please refer to below thread, you will understand why the reason code is not copied from Original Invoice when you make residula payment

http://scn.sap.com/thread/1611193

Julie

[former_member221187]

Hi,

ones check OBXL t code assigning gl account and put reason code check box also.

ones check it post vendor  normal  invoice at payment time in F-53 pay residual payment.

Thanks,

G Rajendhar.