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po numbers automatically in sale order level

Dear . very good mng

I have small requirement plz let me know configuration

while creating sales order .. In po number field in header level i want numbers like this 10,12,14,16 so every sales document order automatically will come in sales orders so plz let me know

Thanks a lot

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3 Answers

  • Posted on Jan 08, 2014 at 02:28 AM


    As indicated by JP you cannot have any Auto PO Number generation in SD Module for a Sales Order.

    You can definitely have a soft validation check to say that the PO Number already exists though. That can be done in Customizing.

    I have a totally different question for you ? Why does anyone need the PO Number Automated in SD Sales Order Process ? Would definitely love to know the details of this unheard of requirement.

    This field is for Customer's PO Number and any Customer can give any Alpha Numeric PO Number. This is the thing which ties the Original Customer Order Number to SAP Sales Order #.


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    • Hi,

      I will make this as elementary as possible. After reading this you might feel - that is all 🤯

      Think that you are a company. You have 3 Customers.

      In Real Life when a Customer sends an order to you for any goods or services, for you it is a Sales Order, but in his world it is a Purchase Order[PO] he had sent to you. He will almost always give his PO Reference for all his correspondence with you.

      These PO Numbers can be any Alpha Numeric Name for Example he can say his PO Number is :

      Customer #1 ) Could say PO Number : ABC/234/I

      Customer # 2) Could say PO Number : 23678

      Customer # 3) Could say PO Number : XY-67890

      This is just one rudimentary example of one order from each customer. Like this they could send any number of orders. All orders would for sure have different Alpha Numeric[Alphabets and/or Number] Combinations as they are from different sources of customers and individual unique transaction.

      SAP hence has given the PO Field in the Sales Order as a Free Text upto 35 Characters.

      Bottom line is that this is an important field from a Customer's point of view but just a control less text field in SAP.

      This Purchase Order Number from Customer is stored in the PO Field in the Sales Order for you.

      Internally in the SAP System you might maintain an Internal SAP Sales Order Number for each Sales Order a Customer sends. Normally you would use Numeric Digits which are automatically generated by SAP. This number would be used by you for all the internal process flow and monitoring.

      So the top example of Customer Purchase Orders could be the following Sales Orders in SAP for you :

      Customer # 1) 10004590

      Customer # 2) 10004591

      Customer # 3) 10004592

      Hope it is clear to you.

      I am still waiting for Geetha's explanation of the requirement.


  • Posted on Jan 08, 2014 at 12:54 AM

    There is no standard configuration in SD to auto generate Po numbers in sales order. You have do enhancement to fulfill this requirement.



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  • Posted on Jan 08, 2014 at 05:35 AM

    Hi Geetha,

    As stated by Dee sea the PO Number is number given to us by the customer and which cannot be generated Internally


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