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Quota arrangement modification

Hello MM experts,

I have to setup a new quota arrangement for a particular material.

As per the current setup, the material master does not have any value assigned to "Quota Arr.Usage" field.

However, in MEQ1, there are a few quota arrangement records available (as per "Overview of Quota Arr Periods" screen).

The most recent of those records is for the period 1st Jan 2014 till 31st Dec 2014. The corresponding item detail screen shows 439 nos. "Quota Allocated Qty". However, this is for only one vendor (say vendor A), with procurement type "F" (external procurement) and this vendor has 100% quota. There are no other vendors setup for this period.

Requirement: I now need to set up a split quota between 2 vendors (say vendors A & B) with 80% & 20% split.

The record for vendor A needs to be modified to bring down the quota from 100% to 80%; also the special procurement key(L) needs to be assigned for this vendor, since it is going to be subcontract purchase. The other vendor (B) needs to be setup for the remaining 20% with external procurement F.

Problem faced: The field "Special procurement key" for the existing quota record is grayed and I cannot put in the value "L".

When I try to delete the existing quota record (with the idea of inserting a new one), I get the error message "Quota arrangement item cannot be deleted". The detailed help says "The quota arrangement item 001 cannot be deleted because it is active in the system (that is, the quota-allocated quantity is not zero). I get a similar error message when I try to delete the record from the header screen (showing validity period).

The question is how to setup the new quota arrangement in place.

As per SAP, quota allocated qty includes all purchase orders/schedule lines that have been placed so far for the material. So, even deleting all the open POs/schedule lines for the material from MD04 won't help, it seems.

Is there a solution to this?

Please let me know.

Thanks & Regards


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2 Answers

  • Best Answer
    Posted on Jan 03, 2014 at 03:13 PM

    Hi Mr.Prabhu ;

    Can you check this path ?

    * For Vendor A , fill your Maximum Quantity equal to your Allocated quantity.

    * After that , add a new row , Vendor A - external procurement - subcontract procurement.- quota 80

    *Add a new record for Vendor B with quota 20

    * Is there a problem ? If sap take into account last allocated quantities for Vendor A , you have to fill your quota base quantity with allocated quantity of Vendor A.

    Decision method :

    Quota rate = ( Quota base quantity + quota allocated quantity ) / Quota

    If quota rate is smaller other than , it is prior.


    M.Ozgur Unal

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    • Hello M.Ozgur,

      Thanks for your idea.

      As you suggested, I have put max. qty for vendor A = allocated qty and then added vendor A again with 80% (with F & L) and the 2nd record for inhouse production (no vendor, E & E). However, I am unable to delete the existing record for vendor A after that. I just made quota(%) field empty - system gave a couple of warning messages and then saved.

      As for your suggestion on Quota base qty, mine is a Split Quota and therefore, I presume the formula is not applicable.

      Attaching the current status afer modification as per your suggestion.

      I am yet to check how this new quota works, as I am missing some authorization.

      Anyways, I think your idea should work.

      I will get back once I have checked out how it works.



      Quota.PNG (30.6 kB)
  • author's profile photo Former Member
    Former Member
    Posted on Jan 04, 2014 at 07:17 AM


    Please create a new record at header level of the Quota Arrangement for the material with new validity period. System will put the earlier record end date on the date one day earlier than the new validity period automatically.

    Now, you can create new quota arrangement as per your requirement.



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    • Hello Prashant,

      I tried your suggestion. But system is not creating a new record with a new validity period.

      It is just trying to modify the existing record which has a validity 01.01.2014 till 31.12.2014.

      And it retains the quota record for the existing record which I cannot delete.

      Any other ideas?



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