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SAP reminder functionality for unclear cash advance.


We have got a requirement "Required cash advance functionality is partly supported by SAP. The reminder functionality and connection to payroll do not exist. This is required only for international travel. An alternative is to use credit card, e.g. Amex corporate."

Basically SAP reminder functionality needs to be investigated – is there any possibility to set up the reminding of unclear cash advance? We can send the reminder for the unclear cash advance through Workflows but the difficulty here is how to identify the trips for which Expenses are not made or there is unclear Cash Advance.

Have any of you worked on similar requirements? Thank you in advance.

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2 Answers

  • Best Answer
    Jan 03, 2014 at 07:24 AM

    Can you explain with an example what exactly you mean by "unclear Cash Advance"? It would also help if you'd roughly describe your business process.

    Cheers, Lukas

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    • Thanks Sven for the providing this approach. Our client requirement needs this at the HR entry point hence. But this is surely a good approach, will put it across to our FI team as well.

      Thank you.

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    Former Member
    Jan 03, 2014 at 10:09 AM


    have you checked the sap online help?

    In here it is stated the the system will set a "cash indicator".

    I would suggest to build an own report where you can check trip with this indicator.

    Best regards,


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    • Hi!

      We plan to use user exit EXIT_SAPMP56T_002 for the transaction TRIP where the logic will be written to check if any unclear advances are there for the employee, if there are such advances the employee will not be allowed to raise any further advances. After checking the logic if the unclear advances are there then an error message will appear on the TRIP transaction screen restricting the Employee from saving the new record.