SAP reminder functionality for unclear cash advance.

[Former Member]

Hi!

We have got a requirement "Required cash advance functionality is partly supported by SAP. The reminder functionality and connection to payroll do not exist. This is required only for international travel. An alternative is to use credit card, e.g. Amex corporate."

Basically SAP reminder functionality needs to be investigated – is there any possibility to set up the reminding of unclear cash advance? We can send the reminder for the unclear cash advance through Workflows but the difficulty here is how to identify the trips for which Expenses are not made or there is unclear Cash Advance.

Have any of you worked on similar requirements? Thank you in advance.

[Lukas_Weigelt · Accepted solution]

Can you explain with an example what exactly you mean by "unclear Cash Advance"? It would also help if you'd roughly describe your business process.

Cheers, Lukas

[Former Member · Accepted solution]

Hi Lukas,

If an Employee has taken Cash advance for a trip and actual expense is less, and he hasn't paid the difference then that amount can be treated as unclear cash advance. So next time he requests for cash advance for another trip then this check needs to be done to avoid double cash advance to the traveller.

[Former Member · Accepted solution]

The best solution for residual advances and other overpayments I've ever seen was:

- employees requiring advances need to sign a form permitting the employee to direct debit their account (only done once to be valid for all future trips)

- when employee vendor has nagative

Balance, payment run DDs account rather than paying into it

- never ever to worry about overpayments again

- this needs to be configured in FI for your payment run. Talk to FI experts

- of course: only works, when paying through employee vendors, but that's best option by far anyway.

[Former Member · Accepted solution]

Thanks Sven for the providing this approach. Our client requirement needs this at the HR entry point hence. But this is surely a good approach, will put it across to our FI team as well.

Thank you.

[Former Member]

Hi,

have you checked the sap online help?

http://help.sap.com/saphelp_erp60_sp/helpdata/en/b6/cda0e849e911d189060000e8322f96/content.htm?frame...

In here it is stated the the system will set a "cash indicator".

I would suggest to build an own report where you can check trip with this indicator.

Best regards,

Sigi

[Former Member]

Hi!

We plan to use user exit EXIT_SAPMP56T_002 for the transaction TRIP where the logic will be written to check if any unclear advances are there for the employee, if there are such advances the employee will not be allowed to raise any further advances. After checking the logic if the unclear advances are there then an error message will appear on the TRIP transaction screen restricting the Employee from saving the new record.

Thanks.