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Reg: Archived Purchase Order

Former Member
0 Kudos

Hi All,

I have one PO which has been archived but for this po was showing in GRN pending list, how can i retrieve this po & how can i mark this po as a delivery completion.

Note: for this we have 3 line items.

Regards,

Nageswara Rao.D

Accepted Solutions (0)

Answers (2)

Answers (2)

former_member183424
Active Contributor
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If the PO has a GR pending, then the PO will not be archived..

Can you see the PO in ME23N.

Check the Archiving criteria for purchase order

Archiving Checks for Purchasing Documents - ERP SCM - SCN Wiki

JL23
Active Contributor
0 Kudos

You must have modified your archiving program, in standard SAP does not archive POs which are not completed.

A retrieval of archived POs is not foreseen in standard

Former Member
0 Kudos

Hi,

Actually my po is an STO , initially stock was issued & GRN was done. Later we cancelled that GRN, issue documents .

At the time of taking ME2N command pending pos  i got this PO as a pending (no issue qty ,no grn done)  mean while my friend was made this po as archive.

Now i want made this po line items delivery completion , please suggest on this issue how can i get that po into change mode and how can i click delivery completion flag.

Regards,

Nageswara Rao.D

Former Member
0 Kudos

Hi,

Actually my po is an STO , initially stock was issued & GRN was done. Later we cancelled that GRN, issue documents .

At the time of taking ME2N command pending pos  i got this PO as a pending (no issue qty ,no grn done)  mean while my friend was made this po as archive.

Now i want made this po line items delivery completion , please suggest on this issue how can i get that po into change mode and how can i click delivery completion flag.

Regards,

Nageswara Rao.D

JL23
Active Contributor
0 Kudos

Your description is confusing.

if you cancel a GR, then the PO is again open and cannot be archived.

and it would usually not be seen in ME2N after archiving.

And if it is archived, then it is gone, nothing to close anymore.

Please add some evidence that shows that this PO was archived.

Can it be that the delivery was archived? or the movement?

Former Member
0 Kudos

Hi ,

Please find the detailed explanation for the issue,

1. Initially one STO was raised using Market issue document type.

2.This STO stock was issued using 351 movement with Delivery cost.

3.GRN was done for the same STO, later GRN was cancelled due to some reason.

4. Issue also cancelled by the person who issued the quantity,but delivery cost was not cancelled for this delivery cost log.inv was done.

5.Now i want to mark this as complete , but my friend done delivery completion & Final delivery flags for the 1st line out of 3 lines in the STO.

6.Also same STO have been archived .

Now i want to make for the remaining 2 line items also  need to mark delivery completion flag, while trying to do this i got the error message "Purchase document XXXXXX has been archived".

How can set delivery flag for this po before that how can get this po into change mode, please help me in this issue .

Regards,

Nageswara Rao.D

JL23
Active Contributor
0 Kudos

Honestly, it is not possible to archive only one PO item, you either archive the whole document or nothing.

Do you see this purchase order in table EKKO and EKPO?

if yes, then it is not archived yet.

if it is there, then tell about the  content in fields LOEKZ from EKKO and EKPO.

Former Member
0 Kudos

Hi,

Ok leave all the discussion , i need to know how to retrieve the archived purchase order (i.e. to retrieve into change mode from display mode).

If any process is there please tell me the same.

Regards,

Nageswara Rao.D

JL23
Active Contributor
0 Kudos

It is not foreseen to retrieve archived purchase orders into the tables.

But you did not answer if it was really archived or if you can see them with SE16 in EKKO and EKPO table. If you have an answer to that question,then there might be another answer.

Former Member
0 Kudos

Once a record or document is archived then you cannot see it in change mode because archived data is only for display. If you want to display archived PO then you can use ME23N, it will display a pop screen saying that the PO has been read from Archive.

Former Member
0 Kudos

Hi,

Initially i trying to open in change mode for that PO i got the message as "PO has been archived". After some time my superior done some task in customization later it was displayed in change mode.

I need what he was done & whether we can retrieve the same once we archived.

Regards,

Nageswara Rao.D

former_member182609
Active Contributor
0 Kudos

First of all Archived PO it is not possible to retrive. When You see Archive message that time have you seen your PO data in EKKO and EKPO Tables ?.If there is no data in the tables then the PO must have archived.To know the actual solution you need to check with supervisor what he did to retrive the Purchase Order.

former_member183424
Active Contributor
0 Kudos

Generally archive files can be retrieve from system administrator.

For a details of this you can check the link

Retrieving Archived Files (SAP Library - Data Archiving (CA-ARC))

JL23
Active Contributor
0 Kudos

this is not true for purchase orders.

SAP has this statement in help.sap.com:

There is no provision for the retrieval of previously archived data. It is possible to display archived purchasing documents.

see yourself: https://help.sap.com/saphelp_boebilanz10/helpdata/en/8d/3e5be0462a11d189000000e8323d3a/content.htm?f...