PO which was created automatically by GR doesn't have information of Output Determination

[Former Member]

Dear Experts,

We think the following senario.

1)  Entry Goods Issue by using T-cd:MIGO (moving type:101 without PO number)

2)  PO is created automatically by GR

3)  SO  is created automatically by IDOC which was generated by PO.

But PO doesn't have information of Output Determination and IDOC was not created.

Is this normal action of SAP ERP?

And we specified Confirmation Control on purchase inforamtion master.

But  PO doesn't have Confirmation Control.

Is this normal action of SAP ERP, too ?

When we created PO manually, PO have information of Output Determination

and Confirmation Control.

Best Regards,

Kiyofumi Tanaka

[JL23]

I actually a bit wondering about this requirement in general.

if you create the PO automatically with a GR, then this is usually done to save the effort for PO creation. Certainly you had already communicted with the vendor, otherwise he could not have done a delivery to you.

Why would you send the output of such automatically created PO from GR  again to the vendor? Wouldn't this eventually lead to a double delivery?

If you create SO via IDOC in this case, then I am again questioning what you are doing with this sales order after the fact?

Do you really start the business in SAP with a GR, and all processes will be done subsequently in SAP ? This means that you are not using SAP as efficient as it could be. Especially as you are skipping the P in ERP .

[Former Member]

Thank you for your reply.

About backgorod (business requirement), would you please read my above reply which I wrote ?

[JL23]

I had read the wishlist, I was just questioning the process, which isn't even right if both companies belongs to each other. And even more questionable why you need to create a sales order at all in cross company process, which is usually done with stock transfer orders and delivery , no sales order at all - this is the benefit of a STO process.

[Former Member]

I've understood the stock transfer order as an alternate method.

But we want to know whether this is restriction of SAP function.

(Or is this an only bug?)

The merits of  ALE/IDOC scenario (purchase order and sales order

in cross company) are

1) management of sales order  as same as the external customers

      (ex. It is possible to use SIS)

2)  When billing is entered, invoice verification is generated automatically

[JL23]

I cannot answer this question, and I doubt that there are many that could. As I think most have not even thought about it when using the auto PO creation from a goods receipt. They are probably quite happy that no output is created, because this would just be for the waste basket.

and while I am writing I just found an OSS note confirming it:

321209 - No message records during automatic PO for GR

[former_member182609]

Please find my comments below.

we think the following senario.

1)  Entry Goods Issue by using T-cd:MIGO (moving type:101 without PO number)

2)  PO is created automatically by GR

3)  SO  is created automatically by IDOC which was generated by PO.

To work above scenario you need to do configuration to generate Automatic Purchase Order after you do goods receipt...Search in Forum you will huge information on this

But PO doesn't have information of Output Determination and IDOC was not created.

You need to configure Output determination in NACE transaction.It is not SAP automatic process.To create sales order through an Idoc then you need to map required field s from Purchase order to Create sales order and the Idoc calling program you need to assign to the output.

Is this normal action of SAP ERP?

It is not normal action .It is business requirement which you need to configure .

And we specified Confirmation Control on purchase inforamtion master.

But  PO doesn't have Confirmation Control.

Check the PO created with the same vendor ?.Also If it is automatic creted purchase order then no need of confirmation control key as you already receipted the qty.

Is this normal action of SAP ERP, too ?

When we created PO manually, PO have information of Output Determination

and Confirmation Control.

You are doing reverse process and check the document type which you creted purchase order is same or not or anything missing configuration side ?.

[Former Member]

Thank you for your reply.

Today, I confirmed the following.

1) I created PO manually again.

2) IDOC(ORDERS) was created and SO was generated automatically. 

3) IDOC(ORDRSP) of SO was created and PO received ATP information into "Confirmation" tab.

About same vendor and material and organization as 1)

4) I created GR manually and PO was generated automatically.

5) The document type of 4) PO was same as 1) PO.

    The number of purchase information is same.

     (This purchase information has "Confirmation Control")

6)  4) PO didn't have  information of "Output Determination" and "Confirmation Control".

      And so IDOC(ORDERS) was not generated.

7)  I opened 4) PO by using T-cd:ME22N.

     PO had information of "Output Determination" and didn't have "Confirmation Control".

     I saved 4) PO.

😎 IDOC(ORDERS) was created and SO was generated automatically. 

9) IDOC(ORDRSP) of SO was created

     and PO received only SO number into "Confirmation" tab.

About  NACE transaction, I didn't have any problems.

Regards,

Kiyofumi Tanaka

[raviraj_sharma]

Use of confirmation control is to  track the materials Progress from the Point the vendor acknowledges the delivery date specified by you,  or the vendor  notifies you about the shipping information like  :

Receipt of purchase order by vendor (acknowledgement),Expected date of delivery the goods ,Expected date of goods dispatched from the vendor end

(Acknowledgement or inbound delivery) .

So  having the confirmation control key determined for the PO generated automatically by MIGO does not make sense to me.  Since in this case, the goods have already been received.

The same could be said for Output messages ,  you output the PO to the vendor  when you want him to send you materials at  a particular price according to  a Particular schedule.

In  your case , you have MIGO  automatcially Create the PO   AFTER the goods have been received.

I'm curious  as to how is your PO triggering an IDOC for sales order  ? 

[Former Member]

Dear Raviraj sharma-san,

Thank you for reply.

And I'm sorry that my reply was late because I had year-ends holidays.

My explanation was insufficient.

In this case, the vendor company and the customer company belongs to the  same enterprise group.

(By business rules between vendor company and customer company, it is possible that SO and PO are generated automatically when GR is entered.)

And we are examining how far automatable operations are.

If PO which was generated by GR have information of Output Determination,

SO is generated automatically via IDOC.

My question is :

  Does PO which was generated by GR doesn't have full functions of PO ?

  Or is this  phenomenon a bug of SAP?

(When I open this PO by using T-cd:ME22N, PO had information of Output Determination.

  And I saved this PO, SO is generated automatically via IDOC.)

We don't need "Confirmation Control" of  PO which was generated by GR.

I thought  only that this PO didn't have "Confirmation Control" as same as information of Output Determination.

Best Regards,

Kiyofumi Tanaka

[former_member183155]

Hi friends ;

To my knowledge ; when you create automatic PO with movement type 101.

Please check :

A purchasing info record must exist for combination vendor - material - standard purchasing organization.

Automatic PO generation must be allowed for the movement type.

The material must be managed as a valuated material.

After that ; output determination is related with your configurations.

Go to NACE tcode.

*Check EF application , condition records.

* Is this document type as same as your standart doc type ?

*Is it new , maintain conditions.

Regards.

M.Ozgur Unal

[Former Member]

Thank you for your reply.

When I created PO manually,  IDOC(ORDERS) was created and SO was generated automatically.

And because SO also had information of "Output Determination", IDOC(ORDRSP) was created

and PO received ATP information into "Confirmation" tab.

When only PO is generated automatically by GR, PO doesn't have "Output Determination" and

"Confirmation Control".

For conformation,  I checked points which you adviced on your reply.

But there are not problems in master and configuration.

Regards,

Kiyofumi Tanaka