Expense types-Date Error

[Former Member]

Hi All,

When an expense type "Hotel" is added to the expense report with dates outside the

dates covered in Expense report ,warning message is shown.During itemization of

Expense type "Hotel" ,when "Check-in" and "Checkout" dates are mentioned

which are not covered in the ER,then an error message is shown as

--"Expense start date 25.07.2013 doesn't fall within the dates of the expense report"

--"The total amount will only be updated when all errors have been corrected."

Can you please let us know why this is thrown as error message and not as warning?

Sincerely,

Manasa

[Former Member · Accepted solution]

Hi All,

Our development colleagues have confirmed that  system behaves as designed.Although the error message shown is slightly misleading.

Incase of warning,the check performed is against the expense date.This can be a date that is outside

of the travel period. What is normally entered here is the date of the expense as stated on the receipt.It is possible that this date does not fall into the travel period, For example because a hotel has been

paid up-front, or it has been paid after the trip when the bill came in.

However, once you enter checkin- or checkout-dates, the check isstricter. This is because these dates have a different semantic: by definition, in Travel OnDemand they must fall within the travel period entered for the expense report. The flexibility of the receipt date is not applied here.

Sincerely,

Manasa