Procurement process for short fall of quantity

[Former Member]

Dear I got new snenario its mentioned below

PO will be done for 10 Pcs  Rate 100/-, GRN will be done for 8Pcs (2 pcs short) but as vendor has send the invoice along with consignment, (Rate is changed  110/-) client want to book the invoice for complete amount and then raise a credit note of 2 pcs short.

How do i process dis scenario and what are all the necessary steps do i need to take

Pls explain which account it will get posted

[former_member182609]

PO will be done for 10 Pcs  Rate 100/-, GRN will be done for 8Pcs (2 pcs short) but as vendor has send the invoice along with consignment, (Rate is changed  110/-) client want to book the invoice for complete amount and then raise a credit note of 2 pcs short.

Please see my comments below

First of all if it GR based invoice verification  then you will not get 10 PCs rate invoice.If you receipt 8 then you will get invoice 8 PCS.

If it is not GR based invoice versification then you receipted 8PCS and received invoice 10PCS in that case you need to raise the credit memo for 2 PCS based  on your receipt.

Finally the process depends whether you agreed the price or not.If you agree then you will pay RS 88/- as per revised price and credit memo RS 22/- for the 2 PCS.

if you are not agreed the price then you raise the invoice RS 80/- and credit memo remaining amount  2PCS amount +extra amount.

[Former Member]

Hi,

Different account postings as follows:

	GR (@ $10)	IR (@ $11)	Credit Memo(@ $11)
Stock Account	80	22	-14
GR/IR Account	-80	88	-8
Vendor Account		-110	22

[Former Member]

Thanks to all its sorted