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Former Member

PO release workflow when PO chnaged

Hi,

my requirement is on po release when po created.

1. i copied standard workflow WS20000075 and triggered workflow for event CHANGED with BUS2012.

2.release stratagy is also maintain for po release.

3. i have 5 level of approvals (USER1, USER2,USER3..etc)

so do i need to do agent assignment in task TS20000166 (SINGLERELEASE) or i will outomatically get approval details from release stratagy.

4. after approval of USER1 will it automatically trigger workflow for next level of approval USER2 based on release stratagy or do we need to

loop it for next level of approval.

5.from some forums i came to know that there are some settings required to trigger workflow for po release in SPRO . so these settings are onfiguered by functional people or technical consultant.

please guide me if i am going wrong.

please answer these questions.

Thanks,

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11 Answers

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    Former Member
    Dec 23, 2013 at 03:01 PM

    hi,

    change event is triggering when there is reject or release in ME29N Txn.

    1. how to handle it.

    2. if i need po release when po created and if i use only RELEASESTEPCREATED event only

    in start events will the workflow trigger outomatically based on release stratagy or not ?.

    Thanks.

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    • hi,

      change event is triggering when there is reject or release in ME29N Txn.

      1. how to handle it.

      Answer: the functional MM consultant handles this, since it is their expertise

      This is also the answer to your original question, if these settings are technical or functional. They are functional. Many workflow consultants, myself included, are both.

      All of your questions have been answered, so I suggest to close this thread and put it on answered.

      Kind regards, Rob Dielemans

  • Dec 19, 2013 at 04:24 AM

    Hi

    Ensure that standard Rule AC20000027 is assigned as the default rule to your task TS20000166; this will pickup agents from the release startegy

    For each level, it will trigger a new instance of the workflow when the preceeding level gets released. But you will have to use the right event (as used in the standard workflow). As far as I remember, it was RELEASESTEPCREATED (but not toosure; hence pls check in the system).

    Normally the Functional Cons do the SPRO settings for the release startegy

    Regards,

    Modak

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    • You are correct, if release strategies are set up properly in MM-PUR customizing then you will get releasestepcreated events everytime when a release step is needed.

      This event is the terminating event of the task for approval and it is the starting event of the workflow.

      If you also set up agent assignment correctly in this customizing then the agents will be assigned in the standard workflow.

      Triggering the workflow with Changed is not correct and will get you in trouble and will need a lot of extra workflow consulting to make it work.

      Kind regards, Rob Dielemans

  • Dec 19, 2013 at 04:49 AM

    Hi,

    Ask functional people to mainatain AGENT in 'Define Release Procedure for Purchase Order' -> Workflow in SPRO. Then your workflow will assign to agent

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    Former Member
    Dec 19, 2013 at 09:13 AM

    Hi Gupta.

    i need to trigger workflow when po changed .so i copied standard workflow WS20000075.

    1.used CHANGED event in BUS2012 to bind in start events of workflow and removed

    RELEASESTEPCREATED binding.

    2. as you said " For each level, it will trigger a new instance of the workflow when the preceeding level gets released"

    i am thinking to add block step for multilevel approval release of po in workflow . so will these step is usefull in my workflow requiremnet .

    or

    please tell how to trigger po release workflow when po chnaged.

    please help

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    Former Member
    Dec 19, 2013 at 12:06 PM

    Hi Rob,

    can you please help me how to trigger workflow for PO release when PO CHANGE or PO CREATE.

    1. Release stratagy also maintained

    2.I need to follow organization structure for approvals.

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    • Hi, like I said. you do not trigger wf on change or create.

      In spro read the customizing documentation, read the SAP help on PO release strategies, check out for MM blogs on this subject, etc.

      Also get the help of a skilled functional MM consultant, they should know about this.

      If you set things up properly you don't need to do much with workflow, this is the reccomended way and by far the easiest.

      If you want to stray away from the SAP standard reccomended path then you must have a lot of workflow knowledge and a solid Materials Management knowledge if you want to model a stable business process with workflow.

      Trying to cowboy your way through it is detrimental to the company you are working for.

      Kind regards, Rob Dielemans

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    Former Member
    Dec 19, 2013 at 12:53 PM

    Hi Rob,

    my requirement is to trigger PO RELEASE workflow when PO created or changed.

    i copied standard workflow WS20000075.

    please guide me how to acheive using PO Release workflow.

    please tell me steps i need to follow.

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    • Step 1

      Acquire/hire MM purchasing release strategy knowledge

      Step 2.

      configure release groups, codes, indicators (for workflow events of course), strategies, with prerequisites, etc. and the workflow (for agents) action of the define release procedure activity

      optionally edit characteristics for specific release determination procedures.

      Step 3.

      test

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    Former Member
    Dec 19, 2013 at 01:34 PM

    Hi Rob,

    please tell technical steps which i need to follow for triggering a PO release workflow when po change or po create.

    1.how to handle po create and change for po release workflow.

    2.how to assign agents to workflow.

    Thanks.

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    • Hi Phanikumar

      First of all, can you please let us know the reason for copying the standard workflow and having the custom workflow trigger on CHANGED event?

      Is it that your standard PO WF was not triggering? If yes, then the release strategy may not have been configured properly as RELEASESTEPCREATED is not being triggered.

      Or is it that you need additional steps/processing which is not in the standard WF. If yes, then why did you base your workflow on a different triggering events than standrad?

      Let us know what exactly is happening when you do a creation/change:

      1) is the release being reset on change (in the PO - Txn ME23N can be checked)

      2) If not - get hold of the funct con

      3) if yes, what events are triggered/not triggered in backend

      We can then decide on the next course thereafter.

      Regards,

      Modak

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    Former Member
    Dec 20, 2013 at 06:52 AM

    Hi Gupta,

    1. i need to add mail steps after release and reject of PO.

    2. I need to get rejection reason if PO release is rejected.

    3. There are two document types for one documenet type i need approvals and for second one just notifications only .

    4. need deadline monitoring

    i need to trigger PO release workflow when PO CREATED or PO CHANGED.

    please tell how to acheive it.

    Thanks.

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    Former Member
    Dec 23, 2013 at 04:57 AM

    hi,

    You want to cofigure in spro. its fuctional consultant work. i tried this many time. after configure in spro oly it ll work

    Regards,

    gopi

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    Former Member
    Jan 04, 2014 at 06:28 AM

    Hi Gupta.

    Thanks for you help it really help me alot.

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