Requirement to confirm receipt of documents before GR

[mmekhemar]

Hi All,

There is a requirement to receive documents first from vendor and then contact the vendor for delivery , the system should not allow GR if the documents are not received ,  also there should be a checklist where the user records that all documents are received, then the GR should be available to be posted  , I have developed a solution where the quality certificate is blocking the GR and there should be certificate inspection and filing before the GR can be done but the thing is that the inspection lot in this case is created after the GR , i need an inspection lot to be created before the GR , source inspection can be implemented but the issue is that when making the UD , the lot is asking for batch which is not the case , is there a work around for this

Thanks in advance

[nitin_jinagal · Accepted solution]

Hi,

Certificate check before GR is OK, and source inspection is required to create inspection lots before the GR is done. As far as I understand, your problem is batch only.

Why don't you use Vendor batch for the inspection lots?  This vendor batch can also be maintained in PO for the reference against your batch after GR.

ntn

[mmekhemar · Accepted solution]

Hi Nitin

Yes you are correct , it can be used but i was looking for a way not to enter a batch at all as the documents does not require a batch , but this would work , thanks

[nitin_jinagal · Accepted solution]

Hi Maged,

You need to close this thread if your query is solved. Pl mention the procedure which solved it and close this thread for the reference of other users

ntn

[mmekhemar]

As a summary , there are several solutions , the first one is having a source inspection with an inspection plan for the documentation and activating it in the quality info record , then only after approving this lot , the GR can be done

Another solution is having the quality certificate required for this material and only when a quality certificate is entered for this item , the GR can be done

[mmekhemar]

Another solution for this is using the supply relation ship and assigning the first status to an inspection lot for the documentation and after approving it , the status changes to trigger the second inspection lot for the normal inspection characteristics for the equipment/material

[Former Member]

Hi,

As per SAP functionality, while doing the GR only system will create the inspection lot. Without the goods receipt on what basis system will create the inspection lot. There should be some reference to create the inspection lot. I think there is no correct logic to create the inspection lot before th goods receipt for the purchase order.

Regards,

V. Suresh

[mmekhemar]

Thanks for your reply, the requirement is to prevent the GR to be done by warehouse person unless the required documents are sent by the vendor to the QA department and approved , then the warehouse person can then make the GR , Thanks any way but the requirement is to create the inspection lot before the GR and approve it to be able to make the GR