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Former Member

Requirement to confirm receipt of documents before GR

Hi All,

There is a requirement to receive documents first from vendor and then contact the vendor for delivery , the system should not allow GR if the documents are not received ,  also there should be a checklist where the user records that all documents are received, then the GR should be available to be posted  , I have developed a solution where the quality certificate is blocking the GR and there should be certificate inspection and filing before the GR can be done but the thing is that the inspection lot in this case is created after the GR , i need an inspection lot to be created before the GR , source inspection can be implemented but the issue is that when making the UD , the lot is asking for batch which is not the case , is there a work around for this

Thanks in advance

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3 Answers

  • Best Answer
    Dec 24, 2013 at 09:31 AM

    Hi,

    Certificate check before GR is OK, and source inspection is required to create inspection lots before the GR is done. As far as I understand, your problem is batch only.

    Why don't you use Vendor batch for the inspection lots?  This vendor batch can also be maintained in PO for the reference against your batch after GR.

    ntn

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    Former Member
    Jan 07, 2014 at 04:45 AM

    As a summary , there are several solutions , the first one is having a source inspection with an inspection plan for the documentation and activating it in the quality info record , then only after approving this lot , the GR can be done

    Another solution is having the quality certificate required for this material and only when a quality certificate is entered for this item , the GR can be done

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    • Former Member

      Another solution for this is using the supply relation ship and assigning the first status to an inspection lot for the documentation and after approving it , the status changes to trigger the second inspection lot for the normal inspection characteristics for the equipment/material

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    Former Member
    Dec 24, 2013 at 09:15 AM

    Hi,

    As per SAP functionality, while doing the GR only system will create the inspection lot. Without the goods receipt on what basis system will create the inspection lot. There should be some reference to create the inspection lot. I think there is no correct logic to create the inspection lot before th goods receipt for the purchase order.

    Regards,

    V. Suresh

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    • Former Member

      Thanks for your reply, the requirement is to prevent the GR to be done by warehouse person unless the required documents are sent by the vendor to the QA department and approved , then the warehouse person can then make the GR , Thanks any way but the requirement is to create the inspection lot before the GR and approve it to be able to make the GR