Maintenance Notification WorkFlow SAP PM

[former_member223866]

Hi ,

Plz Guide me About Maintenance Notification  Work Flow

Is it Possible in workflow that mail Should Trigger to whole Department ( Mech, Electrical) on creation of Notification

Not to Single Person( Not required by User)

[Former Member · Accepted solution]

There are many ways.

Are you using any Partner Function?? If you have HR module implemented, then department group mail id can be created. You can assign that mail id to that department manager & that person can be mentioned as Person Responsible. So that, system will send the mail to all people in that department.

Else, using partner function, you can mention the department responsible in notification by having HR module, through development, all persons mail id can be read using the department assigned in HR master data.

Else, from user master data, you can make this to happen.

So, please discuss with your HR/Basis/ABAP consultants on this.

[former_member223866 · Accepted solution]

Hi,

Thank For guidance

the partner function is available

Can we Send group Mail to Planner Group available in notification. i did't find any option as partner function regarding Planner Group.

[Former Member · Accepted solution]

Planner groups will not come under Partner Functions. In Notification Header details, you have the option of assigning Planner group. But check the possibility of assigning mail id to planner group in planner group configuration.

[former_member223866 · Accepted solution]

Hi,

Need One More Help

Can it is possible to  add Single Field To Below Screen like  Text Box

[Former Member · Accepted solution]

You have long text option. Why do you want to add one more field?? What is the benefit of that??

[former_member223866 · Accepted solution]

Hi,

I am asking above only for information to be given to department associated with Equipment maintenance

Sometime Dependency is there from other departments like Mech , Elect,

if workflow is to be started  how to communicate to  Multiple work center (Mech, Elect. )  or

planer groups through notification work flow.

Consider

Planner Group ( Sender )  Always Single  in Notification.

Work Center ( Receiver)  Can be Multiple

Therefore i  was asking   is there any possibility  to add single field in above screen.

please guide.

Thank U

[former_member282682]

Hi Ashu,

Same Requirement we had in QM requirement , we achieved through the following steps.

While creating Notification (PM notification) after saving the notification

Go to Action box

1) Create one function module (with the help of Abaper) with default message content

2) Create Internal table with following inputs notification type, Code /Code group , user ids, email ids etc.,

3) When ever you click the action box , the system should check the notification type, code , code group . if it satisfies then the mail should be sent to the mail ids/user ids available in the internal table

Why we need to create Internal Tables ? in future there may be addition or deletion of mail ids, User ids, at that time , we need to update those thing in the internal table so that addition and deletion of user ids possible

so you can acheive your requirement by the above procedure

Reply me in case of any query

Thanks for your understanding

Thanks

[former_member209020]

Hi Ashu,

Why cant you go for workflow for notification , so that you can assign the mail id of the planner group which belongs to Mech and Elec rather going to Patner function.

[former_member223866]

Hi  sir ,

where to maintain Mail Id for Planner group in  ECC6.0  EHP4

I am asking above only for information to be given to department associated with Equipment maintenance

Sometime Dependency is there from other departments like Mech , Elect,

if workflow is to be started  how to communicate to  Multiple work center (Mech, Elect. )  or

planer groups through notification work flow.

.

[former_member223866]

Hi  sir ,

where to maintain Mail Id for Planner group in  ECC6.0  EHP4

I am asking above for information to be given to department associated with Equipment maintenance

Sometime Dependency is there from other departments.

If workflow is to be started  how to communicate to  Multiple work center (Mech, Elect. )  or

planer groups through notification work flow

[former_member209020]

Hi Ashu,

Maintain one Z Table and keep all the mail ids which are related to the Planner group. Once the Notification is created then automatically through work flow it will hit the main component and the mails will be going to the person which are maintained in the z table.

Take the help of technical resource so that your work will become easy.

[former_member223866]

Thank for Help  

[former_member209020]

Hi Ashu,

If your got the required answer close the thread.

[former_member223866]

Hi sir,

Almost Closed

please guide fro below query

Consider

Planner Group ( Sender )  Always Single  in Notification.

Work Center ( Receiver)  Can be Multiple

Therefore i  was asking   is there any possibility  to add  additional field in below  screen

Thank You.

[former_member209020]

Hi,

In this screen consult the technical person and you can add many person responsibility people in the partner determination.

[former_member223866]

Hi sir ,

Thank you very much sir for kind help.