F.13 Auto Clearing of vendor invoice with a special GL Indicator

[Former Member]

Hi Expert

Kindly help to fixed the error in F.13 as i had booked an advance / transfer entry in finance

through employee Vendor to vendor posting through using Special GL indicator " K" after receiving

the invoice/ Bill Received from the employee finance has to input the invoice through F-02 or FB60

now we want to clear the vendor line item item automatically using T code F.13

for example

Advance posting

Employee Vendor account Dr (with " K" Special GL indicator)   Rs. 1000/-

   To Credit card vendor      Cr                                                 Rs.1000/- 

Invoice booking (through FB60 /  F-02)

Expenses A/c Dr.                                                                  Rs.1000/-

   To Employee Vendor  Cr                                                    Rs.1000/-

in above example we want to clear the Employee vendor through F.13 Auto Clearing

can any one know how to fix this error  thanks in advance

Thanks and Regards

Trinath Gujari

[Former Member · Accepted solution]

Hi,

specify you question,

you have an error ? or you want to clear the line items ...

[Former Member · Accepted solution]

Dear Jeetendra

I want to clear the vendor line item through F.13 T code  Vendor invoice with Special indicator

i have assignment field is common for both document

Thanks

Trinath gujari

[Former Member · Accepted solution]

Check the document currency , there might be exchange rate issue

Thanks

SKKS

[Former Member · Accepted solution]

Hi Trinath,

In your entry above, the FI transactions are residing in two different GL accounts even though you are using the same Employee Vendor number. One is the regular vendor account (Normal items of FBL1N) and the other is on the Special G/L. I doubt clearing these automatically through F.13.

The standard process is to adjust the invoice with advance through F-44 immediately after Vendor invoice posting. There is a risk of making duplicate payment to the employee vendor if you do not adjust this advance in time.

Please review the process and let us know if the above answers your query.

Thanks,

Basavaraj

[Former Member · Accepted solution]

Hi Basavaraj

I Agree with you In My  above entry , the FI transactions are residing in two different GL accounts even though I am using the same Employee Vendor number. One is the regular vendor account (Normal items of FBL1N) and the other is on the Special G/L. Is automatically not possible through F.13

Solution

------------

I had Change the posting key in F-02 instead of posting key 29 with "K" indicator now i am using 24 as a normal item and the second line item is 39 with "K" indicator

So now Auto Clearing is working for the Employee Vendor for Normal items

Thanks & Regards

Trinath Gujari