clearing old items on GR/IR account

[admire]

Hi SAP Gurus,

how do i clear old (2012) invoices or GR that are lying on the GR/IR account?

Thanks

Admire

[former_member183378]

Hello Precious,

You can fix this issue by Automatic clearing of a GL through F.13

Path - SPRO > Financial Accounting > Accounts Receivable and Payables > Business transaction > Clearing open items > Prepare an automatic clearing

SAP Clears items on a certain logic i.e. OB74 Configuration.

ChtA

AccTy - S/K/D

From acct - 1 ( depends on ur acc type & no. range )

To account - 9999999 ( ( depends on ur acc type & no. range )

Criterion 1 - ZUONR (Assignement)

Criterion 2 - GSBER (Business Area )

Criterion 3 - VBUND (Trading Partner )

Criterion 4

Criterion 5

There are five criterias you can mention. Normal practice is giving ZUONR (Assignment) as one criteria or else giving 3 criterias. The sort key in the vendor master defines the assignemnt field in the document. A meaningful sort key should be used to faciltate the automatic clearing process.

Please find this screenshot for your easy refernce.

I hope it helps ! Please let us know do you still face any issues.

Thanks & Regards,

Lakshmi S

[Former Member]

Hi,

Use T.code F.13 to clear GR/IR pending items.

1) Fill following fields

    Company code :

    Fiscal year      :

    Select G/L accounts : mention GR/IR GL

    Clearing date :

    Test Run : untick

2) check GR/IR open items, still anything pending try to analyze PO wise and clear through F-03(for this you have to remove automatic check box temporarily in GL master if your company policy allow to do so) or make necessary configuration like adding fields or removing fields to consider for automatic clearing in F.13.

Normal setting in OB74 as follows.

Pls assign marks if this is useful.

Thanks,

L.Ananthakrishnan

[former_member211635]

You ca use automatic clearing(f.13) and configuration in ob74

Criteria which can be used is Clearing GR IR account:-

1. Purchase Document No

2. PO Line item

Criteria for Vendor:-

1. Assignment field (or reference field)

2. Amount

Criteria may vary based on your booking pattern

In f.13 you can also specify the date of the clearing document

Thank You

Nishu