Transaction F-53 - Partial payment

[Former Member]

Hello,

I'd like to understand the functionalities of the transaction F-53. If I post a partial payment related to a specific document and  I try to post another partial payment I continue to see the whole amount and not the difference.

How can I post manual partial payment and mantain the link with the document to be paied?

Thanks and regards

[former_member183378]

Hi Es Da,

You can able to clear the vendor invoice partically via F-53.

Pls follow this

1. Post one vendor invoice ( doc type- KR )E.g:- Invoice -15Rs

2. Go to F-53 pls give this basic details doc date,posting date, co.code,currency, cash GL a/c in bank data tab, partial amt -Rs10(of that par doc), vendor a/c no, acc type -K in open item selection tab and peress processs open items i con

3.Go to partial pyt tab give Rs10 in pyt amt and then click save  button in the same screen

4. Then you will get a doc no.

5. After that pls chk the open items in vendor line item display through FBL1N. You can check here vendor bal got cleared partically with the new doc generated now

6.Pls go to F-53 and pls provide the details as stated in point-2 except amt. Give the balance amt in bank data tab.

7.Here go to residual tab and just click save in that screen( no need to give bal amt if u have only one doc with partial amt). Then you will get new doc. no with the bal. amt

8.Now once again chk FBL1N the above invoice will show in cleared items list with 2 clearing doc nos.

I just tried this and it is working fine. Please let me know do you get any error.

Thanks & Regards,

Lakshmi S

[Former Member]

Hello,

it doesn't work. The document created for the partial payment are not linked to the invoice. so I need to use F.13 to close the item.

Thanks.

[Former Member]

Hello,

Please use F-44 Clear vendor open items.

Thank you

[former_member183378]

Hi Es da,

Even document created for the partial payment are not linked to the invoice also the above mentioned procedure is working fine in my previous post. I have tested this by not linking the invoice.

If you already marked include invoice reference filed in the Open items tab of FB00, pls uncheck this field and continue the above stated one.

Thanks & Regards,

Lakshmi S

[Former Member]

Hello,

I tried to enter the flag in “Include invoice reference” but also in this case I cannot
see any reference between the invoice and the partial payments.

It means that when I post another partial payment from F-53 I continue to see the whole
amount of the invoice (it means that I can do payment for a random amount and
the system doesn’t give me any error message).

Also when I post the last payment the items are not cleared. And it is the main issue.

What means it works only for subledger open item and not in case of GL?

Also I have a question related to the automatic clearing posted with transaction F.13. To
clear the item I tried to use this transaction. The invoice and the partial
payments are cleared but the clearing document has no position.

Is it a correct procedure? When is used the transaction F.13 is created a document with
or without position?

Thanks a lot in advance

Kind regards.

[pankaj_pandey2]

HI,

Include Invoice reference field,in your layout under line layout variant, under Make Settings for Processing Open Items ( Transaction code O7Z1) if you want a clear picture of it.

You will get   Status column under that it shows the documetn clubbed which are having same invoice reference. It will appeat as below

Hope this would give you clear picture.

Regards

Pankaj

[pankaj_pandey2]

Hi,

Check your dettings in Editing Opens in FB00 (Open Item Tab) , (you can directly navigate from F-53  open item screen). Check include invoice reference. Once you activate this check box, system includes its invoice refernce as the partail document and shows you at the time of next payment.

You can get the detail of Partail documetn by checking the Invoice referencec field the BELNR of same docuemnt appears there.

This works only in case of subledger open item not in case of G/L.

Hope this would help you.

Regards

Pankaj Pandey

[subhadeep_das]

Hi,

On partial payment, system does not clear the invoice. Both the original invoice entry and the payment entry will be shown in the customer/vendor account as open items.Once the entire payment is done, the outstanding item is cleared and you will be able to view the clearing document no as well.

best regds

Subha

[Former Member]

Hello,

I need to understand which is the correct way to do partial payment of an invoice.

I have Cost @ Vendor account 100

I want to close with partial payment this invoice doing:

Vendor account @ bank...

Vendor account @ bank

In the system there is no link between the original document and these partial payment.

Thanks for the advice.

Kind regards.

[subhadeep_das]

Hi,

in f-53 , the moment you put in all the parameters in the document section, the bank section and the open item selection, system will show you all the original documents raised for payment. you only need to select a document against which you will be executing the partial payment. thereafter once the document is fully paid, system will clear it with a clearing doc number.

The accounting entry will be vendor account debit and bank account credit.

best regds

Subh

[Makkie]

Hi!

Try to go to tcode fb00 and on the Open items tab and check the box "Include invoice reference" than Save.

Afterwards go to f-53 and save the first partial payment.

When you post the second partial payment you will see the invoice amount and tha partial payment that was already posted next to it.

In table bsik/bsak the partial payment documents have the number of the referenced invoice in field rebzg (+rebzj). The final payment document that clears all the items is clearing document for the invoce(s) and the previous posted payments ("last payment"=bsak-augbl for the invoice(s) and partialpayments).

Hope  this helps,

Makki