Purchase groups clarification

[Former Member]

Hello ,

We know that purchase groups are used for analysis and relance strategy .....

But

1- where can we see the list buyers of each purchase group?

2- How can we assign a buyer to a purchase group?

3- if a buyer(user) is assigner to a purchase group , what is the impact while this user is creating a PO ?

4- Does the field purchase group automatically filled by the purchase group of user ?

Thank you very much for your reply.

[Former Member · Accepted solution]

Hi,

As per you 3rd point based buyer=user

1- where can we see the list buyers(user) of each purchase group?

Ans: SU01 T-code youcan see the list of users in OME4 t.code you can see the list of Pur.Grps

2- How can we assign a buyer to a purchase group?

Ans: BASIS team assign pur.grp to Users

3- if a buyer(user) is assigner to a purchase group , what is the impact while this user is creating a PO ?

Ans:That user only use that perticular pur.grp, this user not allowed to another pur.grp to create PO

4- Does the field purchase group automatically filled by the purchase group of user ?

Ans: its not possible to fill automatic i think, if you want in PO or PR personal settings

[JL23]

in many companies purchasing group is just identical to an indvidual buyer and not really a group of many.

However, if you  use group in the sense of group, then the assignment of indivdual buyers is not visible to the normal user. This assignment is more for authorization reasons and done with role assignment. This means buyer xy can only work with purchasing group 123, if he tries to enter a PO using purchasing group 456 he will get an authority error.

[former_member183155]

Hi Rida;

Firstly , I want to sum your first and second question that it is possible but it is related your purchasing group creation strategy.

You can create purchasing group with your Purchase Experts.

Finally , If you want to analyze your personels , i do not advise to assign your personels to purchasing groups. For instance, you can benefit from ERNAM field in Purchase Documents.

Regards.

M.Ozgur Unal

[BijayKumarBarik]

Hi,

Purchasing Group is responsible for certain purchasing activities in an organization.Based on business requirement, a Purchasing Group can be created for a buyer OR Purchasing Group can be created for group of buyers.

In system, you can create a Purchasing Group t.code:OME4  and if group of buyers linked to only one Purchasing Group, you can link group of buyers User ID  to a single Purchasing Group by authorization by having Authorization matrix .Consult Basis Consultant and go for creation authorization role in t.code:PFCG and assign to user profile to group of buyers User ID in t.code:SU01.

1. Check central depository file for your project and refer Authorization matrix to know Group of buyers(User ID) linked to a single Purchasing Group.
2. Follow  authorization concept( explained above) and Consult Basis Consultant to assign a buyer to a purchase group.
3. If a person decided for a buyer position(with a User ID)- why that user will create PO?
Buyer should not create a PO, Business user create PO and buyer just responsible for handling purchasing activities only.(Depends on business call)
4. When user create a material PO, purchasing group flow from  material master ONLY where during creation of material master -purchasing group entered.

Regards,

Biju K

[Former Member]

Thanks for your replies :

But i'm a little confused .

I still don't undertand the link between the buyers and the purchasing group.

In SAP definition i founded :

"""

A purchasing group corresponds to a buyer or group of buyers who perform the following purchasing activities.

Purchasing groups are assigned to the purchasing areas. They are not data retention levels; they are used as a selection criterion, as a level at which analyses can take place in the Information System and at which authorizations can be stored.

In the individual purchasing operations you are mostly required to enter a purchasing group and a purchasing organization. It is not possible to define an explicit link in the system between these two organizational units.

Every stock planner is assigned to a purchasing group. You make the assignment in the user master.

"""

@Bijay Kumar Barik Can you show me we can can do that by screen-shots .

Thanks

[BijayKumarBarik]

Hi,

Yes, you have a difference between Purchasing Organization and Purchasing Group where
Purchasing Organization is responsible to complete all purchasing activities with all purchasing conditions for an organization but Purchasing Group is responsible for certain assigned individual(Example:For a department)purchasing activity  for an organization.

For assigning multiple Buyers to Purchasing Group - You can create your Purchasing Group t.code:OME4 and authorize purchasing activity for that Purchasing Group by allowing authorization to Buyers User ID  for that Purchasing Group.Consult Basis Consultant for allowing authorization for Buyers User ID to that purchase group.

Regards,

Biju K

[ravindra_devarapalli]

Hi,

As per my knowledge, In standard there is no such a functionality for maintain the members in to  group. Assume one group put controller name with details. Whenever you are using this purchasing group - system consider the main controller group.

In OME4 you can create one purchasing group for main controller with other details.

For second query ---> In info record you can assign the purchasing group.

For third query---> If you assigned this to  info record, when you create PO with reference to Inforecord the purchasing group will default.

For fourth query ,If you maintain parameters for user in su01, you will get default in PO ME21.

[ajitkumar]

There are no individual members, though it is called purchasing group. At the most you can enter the users as free text in OME4

[Former Member]

1- where can we see the list buyers of each purchase group?

Ans: OME4 T-code

2- How can we assign a buyer to a purchase group?

Ans:Purchasing group can be assigned in Purchasing Inforecord in ME11 for combination of vendor,material ,  purchasing group and plant.........

3- if a buyer(user) is assigner to a purchase group , what is the impact while this user is creating a PO ?

Ans:Purchase group will be assigned in Material master record in Purchasing view in MM01 T-code

4- Does the field purchase group automatically filled by the purchase group of user ?

Ans:If maintained in material master or info-record it will automatically flow in PO.