Closing Inbound Delivery with partial quantity

[joao_sousa2]

I search a lot of ways to do this, and found nothing. It should be a pretty straight forward business requirement, yet...

I'm using PO confirmation with inbound delivery which the supplier sends, and then I receive the goods in a WM managed warehouse.

The supplier sends a ASN with 10 CRT, but when unloading the truck we detect only 9 CRT. In OT confirmation I count 9, and post the difference to 902 which update the warehouse quantity to 9 CRT in the inbound delivery, and makes a partial GR for the 9 CRT to clear 902.

All is fine here, the system is working just as I want, since I want to keep the 10 CRT the supplier sent in the ASN document for auditing purposes, the problem is I can't seem to close this delivery. The supplier isn't going to send anymore, I want to keep this inbound delivery with the original quantities so I know the supplier failed to deliver what was promised in the ASN.

Changing delivery Qtd is not what I want. I want to keep the original data sent by the supplier in the ASN (it doesn't make business sense to change a document changed by an external entity).

Is there a way to do this? I just want to close the document.

[JL23 · Accepted solution]

I think there is no such design in standard ERP to keep the ASN quantity and receive less and still close the delivery. Otherwise SAP would not have issued a note like this 486583 - Qty differences after goods receipt for inbound dely (vl32n) where they explain that you have to cancel the IBD.

If you are working with a Automotive solution, then you can find a lengthy explanation in help.sap.com: Automotive: Quantity Differences at the Time of Goods Receipt

However, SAP has as well a correction report, actually for a different root cause, but you might want to test if you can use it as a workaround for your case: 570991 - Correction report for completing open inbound deliveries

[joao_sousa2 · Accepted solution]

Thanks, I had already searched a lot and I'm not using automative solution. I'm probably not going to use 570991 because a lot of the prerequisites are not valid for me. I guess I'll add a Z field with the original delivery quantity for reporting purposes.

I think SAP should really consider adding this field since they consider the inbound delivery to be an ASN. It's not correct to end up with a ASN document that doesn't have the original quantities sent by the supplier.

To make my business requirement clear, the supplier is billing me according to the ASN so if there are anomalies between ASN and the physical delivery I need to know so I can post a debit (in fact I will still post the debit in MIRO, but I want to be able to send a debit notification before the truck driver leaves the yard).