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User Authorization Project from Scratch

My company has just upgraded our R/3 system from 4.0B to 4.7 ext 2.0.

After upgrade, user authorizations become very fragile. Any touch to profiles, it could stop users from doing their daily jobs.

We decide to start our authorization project from scratch so that we could use Role-base Profiles and Profile Generator.

Please advise of methodology and guideline. Any templates, ASAP guidelines will be very much appreciated.



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    author's profile photo Former Member
    Former Member
    Posted on Oct 10, 2005 at 05:24 PM

    We went through the same thing. We upgraded to 4.7 and needed to take advantage of the profile generator. I don't know how big your system is, but our project took a couple of years, primarily because we couldn't get committed resources on the team. People could only devote a few hours a week to the project.

    Like the other poster said, I think its important to have the business define the roles. For instance, shipping clerks and receiving clerks. Someone who knows what a "shipping clerk" really does down on the dock needs to list all of the transactions they perform. Then someone technical will take those transaction codes and the appropriate organizational values and build roles.

    We had the best success when the business was able to devote the right resources to the project. We also had our audit team involved to make sure our work would be compatible with sarbanes oxley requirements.

    It was a long and arduous process, but we have very clean roles now with little duplication.

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  • Posted on Oct 08, 2005 at 12:18 AM

    Hi Long,

    There are two transactions in SAP to help with this conversion SU25 and SU26 (step 6) this could be a good start for converting to roles. This will at least give you a someplace to start.

    Then you will need to sit down with the business teams and go Define High Level groupings/categories for the tasks that employees could have. Try not to be person specific as it is possible for one person to have more than one task.

    Once you have this the next step is to assign Tranx codes to these tasks as well as any limiting data such as Cost Centers, Company Codes, Profit Centers, ...

    As for templates a good place to start is in SAP Solution Manager. The templates and accelerators are contained in Solution Manager now.


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