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Former Member

Advance Scenario in Travel Management - ESS

Hi All,

I have a question regarding the advance process in SAP travel management. I want the posting and clearing process to be as described here: http://help.sap.com/saphelp_erp60_sp/helpdata/en/b6/cda10f49e911d189060000e8322f96/content.htm.

My question is how to make this work with activating the advance on the General Data screen of the expense report. By entering the advance on the general data screen of the expense report, the advance is treated as an axpense report instead of a travel request. As a consequence it will be saved in status Trip Completed. I want it to be in Request Processed.

I know I can set tjhe status in feauture TRVPA (entries FDE/WRP), but the value given there is valid for every expense report. I want to make  a distinction between Advances (Request processed) and Expenses (Trip Completed).

Hope anyone can guide me how to achieve this. I'm now thinking that this can only be done with development.

Thanks!

Marco

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    Former Member
    Oct 07, 2013 at 10:44 AM

    Dear

    You can enable the advances at the Schema level

    1. SPRO -> FIàTravel Management--> Travel Expenses --> Dialog and Travel Expenses Control --> Define Schema and Individual  Field control

    In this open the provision variant for the required schema,

    you can see the advances option to be enabled under the  “Activate Entry Screen” tab.

    The below case will differentiate the advances processed and expenses creation separately.

    1. Create the travel  request   (TRIP) (Request Recorded)

    2. Create advances

    3. Approval of trip 

    4. Settle

    5. FI Posting

    6. DME  (for advances)

    7. Create travel expenses (PR05)  (trip completed for the same trip )

    8 . Expenses approved

    9. Settled

    10 FI Posting

    11 DME (incase of payments)

    Hope it helps

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