Advance Scenario in Travel Management - ESS

[Former Member]

Hi All,

I have a question regarding the advance process in SAP travel management. I want the posting and clearing process to be as described here: http://help.sap.com/saphelp_erp60_sp/helpdata/en/b6/cda10f49e911d189060000e8322f96/content.htm.

My question is how to make this work with activating the advance on the General Data screen of the expense report. By entering the advance on the general data screen of the expense report, the advance is treated as an axpense report instead of a travel request. As a consequence it will be saved in status Trip Completed. I want it to be in Request Processed.

I know I can set tjhe status in feauture TRVPA (entries FDE/WRP), but the value given there is valid for every expense report. I want to make  a distinction between Advances (Request processed) and Expenses (Trip Completed).

Hope anyone can guide me how to achieve this. I'm now thinking that this can only be done with development.

Thanks!

Marco

[Former Member · Accepted solution]

Dear

You can enable the advances at the Schema level

1. SPRO -> FIàTravel Management--> Travel Expenses --> Dialog and Travel Expenses Control --> Define Schema and Individual  Field control

In this open the provision variant for the required schema,

you can see the advances option to be enabled under the  “Activate Entry Screen” tab.

The below case will differentiate the advances processed and expenses creation separately.

1. Create the travel  request   (TRIP) (Request Recorded)

2. Create advances

3. Approval of trip 

4. Settle

5. FI Posting

6. DME  (for advances)

7. Create travel expenses (PR05)  (trip completed for the same trip )

8 . Expenses approved

9. Settled

10 FI Posting

11 DME (incase of payments)

Hope it helps

[Former Member · Accepted solution]

Thanks for your answer S Nathan,

Do you know how this same process can be followed when the advances are entered on the general data screen of the expense report?

Thanks, Marco

[Former Member · Accepted solution]

Dear Marco,

You can start  the creation  from the transaction TRIP where you can enter the advances and , so the request will be created with status "Request Recorded"  and after completing the payment for advances or when the employee comes back from the trip,  the expenses can be created from PR05 (not as a new expense report. You can select the trip and click on create, so that it will prompt for the schema.

thanks

[Former Member · Accepted solution]

Thanks!

I do use the Travel request entry screen now in the portal as well. The process works as you described when I do this via TRIP/PR05.

In portal I now have a new issue. I get a list of open travel requests when I want to create a travel expense report. The selection of Trip Schema is below this list. When I click on a travel request in the list, the selection box for trip schema's does not show values anymore.

Any idea?

Thanks!

Marco

[Former Member · Accepted solution]

Dear Marco,

Please check the following posts.

Hope it helps.

http://scn.sap.com/thread/1396451

http://scn.sap.com/thread/3229473

Thanks