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author's profile photo Former Member
Former Member

vendor payment issue in displaying vendor ledger

Dear Expert,

I have the following scenario :

suppose

paying 1000 rs for tax against 3 different document no. 1 , 2, 3 in tcode f-53

in 1st doc amt is 400

2nd 300

3rd 300

----------------------------------------------------------------

total 1,000

When I am making payment against 3 different document of 400 + 300 + 300 = 1,000 but amount being paid is 1,000.

In fbl1n it is displaying three amounts of rs 400 300 and 300.

so, in vendor ledger report it is not easy to understand for the end user of what exact amount have been paid to vendor.

please suggest me solution of making payment of 1000 in 3 different invoice document,

So that it display single cumulative amount of 1000 instead of displaying 400 300 300.

To make it more clear see the screen shot.

vndldgr2.png (60.9 kB)
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4 Answers

  • author's profile photo Former Member
    Former Member
    Posted on Sep 25, 2013 at 05:26 AM

    Hii Mani

    You have processed open Item for 3 different invoice against single payment. that is the reason that a single clearing document has created against 3 document

    If you want 3 different clearing document. then clear one by one with different transaction

    Regards

    Rajesh

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  • Posted on Sep 25, 2013 at 05:41 PM

    Hi mani,

    Please try to explain end user like this:-

    If the item is cleared its an indication in itself that the amount has been paid. If there is further requirement to identify which amount has been paid in a lumpsum, the sort in ascending / descending order(field clearing document number) in order to identify the same

    Its recommended that you create a single document if the amount is paid at once. It will create unnecessary data in tables also which can affect perfomance issue in long run

    Moreover why not initiate f110, automatic payment to users?

    Hope this helps

    Thank You

    Nishu

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  • Posted on Sep 25, 2013 at 06:53 PM

    HI

    Tcode FBL1N >> double click payment document >> Environment >>> payment use

    OR

    Tcode FBL1N >> Environment >>> payment use , find required invoice

    In FBL1N, add clearing document number in screen layout. when more than vendor document cleared in payment only one clearing document is created. when run FBL1N all cleared document have same clearing document number will display at one place.

    Rd

    Nakul

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  • author's profile photo Former Member
    Former Member
    Posted on Sep 26, 2013 at 08:48 AM

    Hi Mani,

    There are two options available:-

    1. If you make manual outgoing payments through F-53 for multiple open Invoices and you want to see the total single amount of payment made then "subtotal" the Vendor Line item display report on the basis of clearing document.

    2. Make the Payments through Automatic payment program and in the Vendor master data tick mark the check box "Individual Payment" under "Payment transactions" tab (Sub-tab: Automatic Payment transactions). In this case System will post seperate payment document for each open invoice.

    Hope it helps.

    Thanks,

    Harin Khakhkhar

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