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Do not allow that document in DMS be printed when the status is Obsolete

Dear Gurus,

In our scenary we have a specific document type is controlled by status. There is a specific status that we've created as Obsolete. Unfortunately the end user is getting to print it when the status for the document is selected as Obsolete. It is not correct and we would like that the system does not allow the user prints any document when the status is Obsolete. Is it possible? I mean, we wondering if you could help us with any tip about it?

I'd be glad to hear any experience about it too.

Please, if you need more detail let me know.

In advance, thanks a lot for your attention.

Best Regards,


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2 Answers

  • Best Answer
    Posted on Sep 25, 2013 at 05:34 AM

    Hello Vladevair,

    Please check the following authorization object:

    C_DRAW_TCS (Status-Dependent Authorizations for Documents):

    Here provide authorization for the allowed document type and status combination. Please try the same and revert back.

    As FF has suggested, I would also like to know where actually did you define this status? Is it in SPRO -> Cross-Application Components -> Document Management -> Control Data -> Define Document Types -> Define Document Status (folder)?

    If yes, it should appear in that authorization object. Please contact with a BASIS person who is responsible for creating roles and maintaining authorization.

    Please check whether this helps you.

    Best Regards,


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  • Posted on Sep 24, 2013 at 12:31 PM

    Being that the your status is custom, you'll probably have to use a user exit to check out the status and block printing.

    I don't know what is available in the DMS for that. There might be a user exit in the printing process that could be utilized. Maybe when the spool job is created. A BASIS person might know more about something like that.


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