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Trip has no postable amounts -Travel Management

Former Member
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Hi All,


I am facing a problem while posting ' Individuals receipts' ( reimburse to employee) expense in FI (t-code PRFI). I'm getting an error 'Trip has no postable amounts', where as simulation shows correct result.


My set up is working fine for expenses 'Paid by company'.

In both cases, the expenses are entered using the t-code PR05.

Is there a config change need to be done in order to post the 'reimburse to employee' expenses to FI without running the payroll.

Should be same as the expenses 'paid by company' (it is working fine).

Thanks

Pradeep

Accepted Solutions (1)

Accepted Solutions (1)

Former Member
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Hi Pradeep,

It is very difficult to judge/predict of what is going wrong without looking at the configuration tables but here are the few things that you can check which might give you the solution.

1) In table T706B1 - Check for expense types in question that they have entry 'Reimburse to Employee is field Amounts are [CTRLREC]

2) In table T706B4 - Check if the wage type are assigned forr the expense type. If yes, then check if the wage type mapping to symbolic account is done in T706K and make sure the sysmbolic account are not assigned as +AA and -BB, because then it will be zero posting.

3) Check the status of the claim and make sure the Settlement status is "Settled"

Hope this helps

Ankur

P.S. Pls share some screenshots if the above doesn't resolve your issue.

Former Member
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Hi Ankur,

Below are the screenshots of the steps i have followed to post the travel expenses.

Please check and see whether u can help me on this.

Let me know if the need more screenshots of the any specific configs.

Thanks,

Pradeep Reddy

T-Code: PR05 (Expense type Z004 (reimburse to employee) is used here. And this expense type has been configured under Payroll -> Singapore ->... There is no issue with the FI postings for those expense types (paid by company) configured under Financial Accounting -> Travel Management...)

T-Code: PRFI

T-Code: PRRW

Former Member
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Pradeep Miriyala wrote:

T-Code: PR05 (Expense type Z004 (reimburse to employee) is used here. And this expense type has been configured under Payroll -> Singapore ->... There is no issue with the FI postings for those expense types (paid by company) configured under Financial Accounting -> Travel Management...)

Hi Pradeep,

I am slightly confused regarding your process for payment. Can you please confirm in your company, whether the expenses are paid to employees through Payroll or Financial Accounting?

In your statement above you mentioned that expense types has been configured under 'Payroll -> Singapore' but posting has been configured under Financial Accounting -> Travel Mgmt. Sorry but this doesn't make any sense to me. Please can you confirm the payment/posting process?

Thanks

Ankur

Former Member
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Hi Ankur,

Will explain your the complete requirement first.

1. Payroll is outsourced to third party vendor. So we don't have to run payroll in SAP system.

2. Employees will submit their travel or other expenses using ESS/MSS. These expenses get paid along with the salary (through external vendor).

3. We have two types of expenses, one is paid to employee(via vendor) and other one is paid by company.

4. Expenses paid to employee are configured under Payroll (initially we thought of using payroll).

5. Expenses paid by company are configured under Financial accounting -> Travel management.

So without running payroll in the system, both the expense types should be posted to FI using the above process (PR05, PRFI & PRRW).

To achieve that, we move all the configs to Travel management.

But here comes the actual problem. Based on cost center and job type of the employee, GL account should be configured for each expense type. This option is available only for the expense types configured under Payroll. (Symbolic account - Employee Group - GL Account). But this option is not available in Travel Management.

Former Member
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Hi Pradeep,

I think you have just opened up a whole can of worms by explaining your process. Basically in point 2 & 3 you mention that you reimburse to employees (expenses paid to employees) via external vendors (did you mean employee vendors??) but in point 4 you mentioned that expenses paid to employees are configured under payroll so which one is it vendors or payroll??

Pradeep Miriyala wrote:

2. Employees will submit their travel or other expenses using ESS/MSS. These expenses get paid along with the salary (through external vendor).

3. We have two types of expenses, one is paid to employee(via vendor) and other one is paid by company.

4. Expenses paid to employee are configured under Payroll (initially we thought of using payroll).

5. Expenses paid by company are configured under Financial accounting -> Travel management.

If you are paying employees through vendor payment process and NOT via payroll and paying company paid expenses directly to vendors then you will have to maintain the configuration under Travel management >> Transfer to accounting. Here you do the settings for wage types to symbolic account and symbolic to expense and vendor (employee & external) accounts.

Hope this helps.

Answers (1)

Answers (1)

Former Member
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Hi Pradeep,

Check config for travel expense controls (formerly feature TRVCT). I'm pretty confident one of the many flags is about whether and when expenses paid to employee are to be posted.

Kind regards

Sven

Former Member
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Hi Sven,

Feature TRVCT doesn't control whether and when expenses paid to employee are to be posted. It is actually feature TRVPA which controls whether there is integration of travel expense with payroll or not (parameter L+G). Feature TRVCT is to assign the trip provision variant to employees based on their org assignment.

Sorry but just wanted to correct the above.

Thanks

Ankur