SRM Process Controlled workflow step backwards?

[Former Member]

Hi. I'm building a BRF workflow in an SRM 7 system that we are upgrading from SRM 5 and we used to use the N step item based workflow.

On the N step we had item splitting to different approvers and it was possible for the approvers to change the shopping carts during approval.

SAP are obviously pushing towards BRF strongly and also the business liked the idea of the new inquiry function it gives so we want to move to BRF.

Now, while building BRF, it seems that if you want to split by item you can only use approval steps, not completion steps. With approval steps the approver can not change the document and you can not use the inquiry function.

So it seems that the business will have to either lose the ability to split at item level or the ability to change the document during approval and inquire.

This is a step backwards from where we were before and is going to cause a massive issue.

Does anyone know any way around this?

Thanks a lot for your help,
Dave.

[laurent_burtaire · Accepted solution]

Hello David,

did you check below KBA ?

1465831 - List of decision types available for SRM documents

For Shopping Cart, approval decision type 2 (item-based decision for partial document) is available for completion process-level steps.

If you want to use approval decision 4 (Item-based decision for partial document), you have to use approval process-level steps, but by following instructions in OSS note 1277921 - Allow/Disallow to edit fields for approver/reviewer, you could have a workaround.

Regards.

Laurent.

[Former Member · Accepted solution]

Hi. That's really useful, thanks a lot.

So we can make fields editable in approval, howeve the note states that this is only for minor changes that would not a re-evaulation of the document.

The problem then is that we want them to be able to change anything, and if they change it then it goes to the requisitioner to check the changes like it used to. Has the requisitioner "accept changes" step also gone?

Regards,
Dave.

[Former Member · Accepted solution]

Hi David,

It will go for the resquetor in the same way if you configure the "Acceptance by contact person" (check wiki http://wiki.scn.sap.com/wiki/x/lYrqDQ).

Thanks,

melina

[Former Member · Accepted solution]

Hi Melina,

Could you please share any link/documentation on how to seutp the "Inquire" functionality in the SC approval setup.

Best regards,

Raghavendra.

[Former Member · Accepted solution]

Hi Raghavendra,

I do not think Inquire functionality is available for  Approval step. It is only available for completion step.

Thanks

Iftekhar Alam

[Former Member · Accepted solution]

Hi Iftekhar,

Thanks for your inputs.

Could you please help me with any links/documentation which could guide the process to setup the inquire functionality.

Best regards,

Raghavendra.

[Former Member · Accepted solution]

Hi Raghevandra,

Please refer to below links,

http://scn.sap.com/thread/1874117

Approval Workflow Features - SAP Documentation

With all this information , you should be able to create process level definition to meet the business requirement.

The catch is as below.

1) Shopping cart of type completion will have  Inquire option , but there  is restriction on splitting

2) Steps of type completion should be defined before  Approval step.

3) In Approval step Shopping cart cannot be modified , splitting is possible.

Thanks

Iftekhar Alam