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overtime processing using IT 2010

saphr_professional
Active Participant
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Hello Friends  Our client want to maintain overtime in Employee Remuneration Infotype (IT 2010), before it is to be maintained in IT 2010, employee should send overtime hours to Manager for approval using ESS/MSS. Upon approval by Manager, overtime hours should be maintained in Employee Remuneration Info (IT 2010).  Since overtime is a kind of another attendance type, and if an employee submits overtime hours ,upon approval , it will be updated in IT 2002  but I want to update overtime hours in IT 2010.Is it possible?  Wage type should be generated for number of hours maintained in IT 2010 during payroll process based on the following formula. 1 hour overtime=employee’s one day one hour basic salary.   How overtime amount will be generated for number of hours maintained in IT 2010.   Please clarify  With regards SAP HR Professional

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Answers (4)

Answers (4)

siddharthrajora
Product and Topic Expert
Product and Topic Expert
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CATS also updates It2010, you can record against Wagtype with hours and using CAT6 it ll update 2010

check table T511 for input combination for a wagetype

Through CATS approval etc is also possible, ie for this special wagetype combination you can consider CATEX or Special Approval

saphr_professional
Active Participant
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Hello Omid,

Thank you so much for your inputs and suggestions to arrive at the solution to the requirement.

  1. 1. What do you mean by "in their existing system, immediately after employee logs in, employee’s clock in is captured, hence client is asking similar application in the portal."? You mean when EE log into portal this time should capture by system as his/her clock-in?

Yes, system capture clock-in when employee logs in and clock-out will be captured when employee logs out while leaving office. It is in their existing system, I mean we can call it as legacy system. Hence Client is asking to develop similar system in the portal where employee clock-in/out should be captured by system and should be uploaded to IT 2011.

  1. 2. TM04 is for negative time management but you said you would capture clock-in/outs. So I guess you are implementing positive time management, aren't you?

Yes, I am implementing positive time management.

Client Requirement is as follows

I would need your inputs whether to use TM04 (or) TM00.

  1. 1. We are using Access Card, Excel, Domain Login, Portal to capture actual clock events and the data should be transferred to Time Events (IT 2011) using interface program/BDC.
  2. 2. Any deviations in terms of minutes and hours of any day shouldn’t lead to deduction in salary, I mean employee should be marked full day attendance as shown in the following table

Let us say, if an employee DWS is 10:00AM to 6:00PM,

Day

Clock-in

Clock-out

Deviation

Attendance

Day 1

11:30AM

4:45PM

3 hour 15 min

Full Day Attendance

Day 2

10:30 AM

-

NA

Full Day Attendance

Day 3

-

5:00PM

NA

Full Day Attendance

  1. 3. Incase if an employee go out of office for some official duty, they can record their attendance in ESS using any attendance type like ‘seminar (or) out door duty (or) training  upon approval in MSS, it should be updated in Attendances Infotype (IT 2002)
  2. 4. We have Privilege Leave-which should be credited to employee in the next calendar on prorata basis(Let us say, if an employee is entitled for 22 days of PL in a year ,and if an employee joins on 1st of July 2013,By 1st Jan 2014,employee should be credited 11 days of PL)
  3. 5. We have comp off requirement, where if an employee works on National Holiday (or) continuous 7 days, he/she should be given comp off.

Please suggest me whether to use TM04 with TMS-1 or TM00 with TMS-1.

I would post overtime requirement later.

With regards

SAP HR Professional

former_member193652
Active Contributor
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Hi,

First of all if you put any data in IT2010, PY can read it but you should create your own PCR or Settings in wage type settings to evaluate it. There is no problem in this part of your scenario but my basic question why you would use IT2010?

As I understood you have define overtime as an attendance type which EE create(request) manually and send to approve by manager? Am I right? Are you using negative or positive time management?

I don't think so using IT2010 is the best practice! Please share more information. Maybe you get a better solution.

Regards,

Omid

saphr_professional
Active Participant
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Hello Shan and Omid,   Thank you very much.  As per the requirement, we have 2 employee groups, one is Management and the second one is Non-Management Group. There is no overtime applicable for Management Group. Overtime is applicable to only employees in the Non-Management. If an employee work overtime, he/she will get one day one hour basic salary for one hour overtime and one day 2 hour basic salary for 2 hours OT,etc.  We are planning to capture actual clock events using access card, domain login and excel file and all clock events will be transferred to Time Events (IT 2011).   Client also want to develop custom application, in the portal, where portal system capture clock events based on system time, these clock events would again transfer to Time Events (IT 2011), this is another challenge that I have, the reason, why client asking to capturing clock events in portal is, in their existing system, immediately after employee logs in, employee’s clock in is captured, hence client is asking similar application in the portal.   I am planning to use TM04 with TMS-1 at present and still not yet decided. I also want to inform you that I am planning to create some special attendance types like training, seminar and out door duty, and employee use these attendance types to mark attendance in ESS/MSS, upon approval, attendances will be updated Attendances Infotype (IT 2002), hence I want to use different infotype i.e. IT 2010, so that system will identify which is attendance and which is overtime.  Please let me know If you have better solution, where, system can identify as overtime and would generated Wagetype accordingly, even though if I maintain overtime hours in IT 2002.If you have better solution, please suggest.  Our client wants to have 3 different methods to process overtime in SAP and I am proposing  1.The first method, what I have proposed is, entering overtime hours in prescribed application form and get the approval from Manager (this process will be done out of SAP).Upon approval, Time admin should enter overtime hours in IT 2010 and based on number of hours; system should generate wage type with exact amount and should reflect in ZL table.It would be good if you can some idea how system generate wage type based on number of hours.   2. Client wants to automate wage sheet i.e wage sheet should consist of Employee Name, Location, Designation, In-Time(clock-in) and Out-Time(clock-out),and in-time and out-time will be entered by employee and upon approval, system should form overtime hours based on out-time and should be updated in IT 2010/IT 2002.Please let know the solution for this.  3.I will give you more clarity on 3rd method in 1 or 2 days time.  With regards SAP HR Professional

former_member193652
Active Contributor
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Hi,

What do you mean by "in their existing system, immediately after employee logs in, employee’s clock in is captured, hence client is asking similar application in the portal."?

You mean when EE log into portal this time should capture by system as his/her clock-in?

TM04 is for negative time management but you said you would capture clock-in/outs. So I guess you are implementing positive time management, aren't you?

I don't understand this part, "I am planning to create some special attendance types like training, seminar and out door duty, and employee use these attendance types to mark attendance in ESS/MSS, upon approval, attendances will be updated Attendances Infotype (IT 2002), hence I want to use different infotype i.e. IT 2010"

As I understood you would define some new attendance types which are not the same as IT2002. Am I right? Why?

You say, "so that system will identify which is attendance and which is overtime". You know attendance and overtime are two different concepts which can have overlap. I mean EE can have overtime in attendance. Imagine EE gets a business trip for 1 day and he has to work from 5AM to 22PM which his daily work schedule for this day is 7AM to 16PM. So in this case system should consider his work from 5AM to 7AM as overtime and also 16PM to 22PM.

Would you consider the whole hours on such a attendance as overtime?

This part is totally wrong, "Time admin should enter overtime hours in IT 2010 and based on number of hours; system should generate wage type with exact amount and should reflect in ZL table".

If you put something in IT2010 it will consider in payroll side not in PT side. You know ZL table is part of PT side which PY can read it. If you add something in IT2010 you will have it in PY but not in ZL table.

A recommendation

As I see in your detail explanation you have mixed client's requirements and what you have decided to do and this confuse me. I recommend to simplify your requirement here.

Regards,

Omid

Former Member
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Hi,

how your capturing the dalily attendace of employee and over time? what time management your using? (positive or negative) are you using CATS for approval?

if your using CATS then it will come to IT2002 automatically, then why your tring this via IT2010??

if you want to do this via IT2010 the you need to modify the standard PCR into customer to adopt your formula to convert the hours into amount.

or you can try to use the table V_512W_B to do the wage type valuation.

try this or explain bit more, then we can help you to achive your target

Regards,

Dinesh