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Former Member

Availability control and budget verification per year to Requisitions

Hello all

We have one case where we add a Investment program and budget for 2013 with 10 thousand EUR .

The project related is scheduled in network header from 2013 until 2015.

We have two activities in this network header. First activity is scheduled for 2013 in the constraints and the value assigned is 7993 EUR.

We have the second activity scheduled to 2014 in the constraints and the value assigned is 7993 EUR.

We have availability control activated for each year and the tolerance to requisition with error message if the budget is exceed in 100%.

We didn't receive any error message during the creation of this requisition although we don't have budget and the availability is activated.

Do you if there are some customization that must be consider or some functionality that can be implemented to avoid this kind of situation ?

Regards

Cristina Romanato

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5 Answers

  • Best Answer
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    Former Member
    Sep 18, 2013 at 09:40 PM

    Hello Cristina,

    Please read : http://scn.sap.com/docs/DOC-34141

    I think you situation is quite similar. Please check whether you are having negative amount for the sub- ordinate WBS in the budget report.

    Regards,

    Jindow Joseph.

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    • Former Member Former Member

      Hi Cristina,

      Can you please confirm whether you created a commitment for a value greater than 100 for the last level WBS element. Thanks.

      Regards,

      Jindow Joseph

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    Former Member
    Sep 04, 2013 at 04:07 PM

    Hello Cristina,

    Please check if Tolerance Group is maintained as 00 for Budget profile in following config

    SPRO-Project System - Cost - Budget - Define Tolerance Limit

    Also please activate Budget availabilty control through CJBV.

    Regards

    Tushar

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    Former Member
    Sep 04, 2013 at 07:05 PM

    Hi Cristna,

    My advice is you go to CJ31 transaction and display the budget, here you can go to Extras --> Availability Control -- > Analysis

    Here you can see all postings that are part of the assigned budget. Check if your 2014 request is here and it is active:

    1) if it is here you should review your settings, budget tilerance, iif the avac is deactivated for your network ( by user status)...

    2) if it is here but it is inactive you should review your except cost elements

    3) if it is not here you should review your document generated  ( reserve, PR..)

    Check this and if you don't find the problem let us know.

    Regards

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    • Former Member Former Member

      Hi Crisina,

      Then it is correct the user can create requisitions.

      Your WBS in not budgeted for this year, the the availability control is checked in  the superior WBS and so on.

      Example:        WBS 1 : budget 20K

                 WBS 2.1.  No budget.      WBS 2.2 budget 5K.       WBS 2.3 budget 0K

      Your WBS 2.1 has available : 15K budget.. Because it is not budgeted and it takes the budget from the available in the superior level

      WBS 2.2. It  is clear

      WBS 2.3 has 0 budget available... Because it is budgeted but with 0 .( this is not the normal situation, it is only to explain it)

      If you need that your budget 2014 cannot be consumed you should work with " release budget" and only release it when it is going to be distributed.

      But As i supposed you cannot change right now the situation you can distribute to your WBS 1 $ , then your budget available will be 1$.

      I think if you budget it and delete the budget your WBS change from situation 2.1 to situation 2.3 ( not totally sure)

      Regards

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    Former Member
    Sep 06, 2013 at 07:52 PM

    Hello Clara, thank you so much for your explanation.

    But in case I have the values for the superior WBS without distribute then the availability consider that the values can be used for all WBS where the values is not assigned.

    So, in this how we can assure that only if the values were distributed for all level the PR can be created ?SAP cover this scenario ?

    Because usually if we have level belong to the superior level only if the budget is assigned means that the budget can be used.

    Thank you again for the advanced support.

    Regards

    Cristina Romanato

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    • Former Member Former Member

      Hello Cristina,

      I was thiking it is possible you haven't activated the budget availability cotrol against release budget? ( could you check if you have the release flag activated in your budget profile)?

      Regards

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    Former Member
    Sep 23, 2013 at 12:35 PM

    Hello Joseph and Clara

    Thank you so much for your support.

    I understood the points and also the documentation that Joseph shared with us was very helpul to clarify the concept.

    Now is clear how the budget and availability is controlled in PS side.

    Thank you so much for the advanced support from both.

    Have nice day.

    Cristina Romanato

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