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Former Member

SAP DMS Features vs MS Sharepoint

We are trying to find out the reasons why on why we should or should not use SAP DMS over MS Sharepoint

I am completely new to SAP DMS and I would like to do a comparison based on features/ease of implementation/cost etc.

SAP is already implemented in our company.

Now Could somebody please list out whether the following features are ( Readily available/can be customized/Not possible)

Co authoring (MS Sharepoint supports it) Indexing features Supported?(File indexing/Meta data based) Search functionality 2 Stage Recycle Bin (MS Sharepoint supports it) (Basically what happens when you delete a file from SAP? Is it easily recoverable?) Permission configuration at folder level Permission configuration at file level Rights Permission for View, Edit, Add, Print, Download, Copy etc Will DMS protect docs once it leaves the SAP system – for example after downloading it as a document in a Microsoft Office format, in PDF or other formats, without further enforcement, can such documents be copied, forwarded, printed, modified? Can the engineering files such as .cal be opened in it? Ease for OCR integration(Scanned files)

Also

1. Please elaborate on Ease of use as far as users are concerned? How exactly is Easy DMS different from SAP DMS?

2. Challenges involved in implementation of Easy DMS

3. Content Server would be provided by SAP right?

Would really appreciate if somebody can help me asap.

Thanks in anticipation

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    author's profile photo Former Member
    Former Member
    Posted on Aug 25, 2013 at 11:11 PM

    Also

    1. Please elaborate on Ease of use as far as users are concerned? How exactly is Easy DMS different from SAP DMS?

    Free product. A user interface which works like explorer, you can create folders and put your documents in it which creates in background a bill of document ( like BOM) which is not truely possible in ERp(possible but will be insane using it in SAP GUI).

    2. Challenges involved in implementation of Easy DMS

    Windows Vista and Windows / supprted. Not tested the other operating systems but it won't work for all operation systems and some basic bugs but setting up is very easy, download and just install it than enter the imformations like your router, İp etc which you were already entering for SAP.

    3. Content Server would be provided by SAP right?

    Yes it is also free together with MaxDB.

    ** Indexing features Supported?(File indexing/Meta data based)

    You need another server called Trex 7.1 whic is also free ..

    **Stage Recycle Bin

    When you delete a document you just put a deletion flag in Document information record, you are not really deleting the original from server. You need archiving for that with SARA and run Delete all files after arcihing means that not that easy to delete.

    **

    Permission configuration at folder level Permission configuration at file level

    There is no real permission configuration for folders. It uses the same authorsation with SAP , document type based, statuı based etc.. But there is ALC authorisation if you use Easy DMS which uses Microsoft authorisation for windows but you do it for user saying the "the user" can enter "the" document.

    **Rights Permission for View, Edit, Add, Print, Download, Copy etc

    Do not hing the original and the data linked to original together. You should aware of that SAP can not manages the original itself. It can only manage the document information record which is the data like the document number and definition but not the original. SO the copy of document always possible although you give the display authorisation for the document. because it have to be checked out localy to your own computer to be displayed and this automatically causes the document to be copied if the user wants unless you are using another tool ECL viewer(SAP's another free tool to work on CAD files like DWG,DXF and alos supprts PDF etc, it has its own restrictions..)

    And the story goes on...

    From my side DMS has only one real advantage if you are already using SAP which is "object linking". You have to make development thing for the share point to link your originals to SAP object like material, equipment, notification etc. But in SAP it is very easy, usefull , and very easy to manage for both departments at the same time... And also classification and charcteristic support also very usefull which directly creates tabs in reporting too.. The last case yo use DMS is if you are using ECM(Engineering change management than it makes reasonable to use DMS which has direct integration..

    Otherwise continue using sharepoint..

    Regards

    Ömür

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  • author's profile photo Former Member
    Former Member
    Posted on Aug 26, 2013 at 01:27 PM

    Agree with Ömür's comments above!!

    Additionally, you would also save on MS Sharepoint's licensing cost since you are already on SAP ERP and DMS only needs to be turned on/configured. What eventually matters is where is it that your NPI and PLM strategy headed to? If there is a definite roadmap, wherein you intend to leverage the benefits from a single ERP platform, it's only logical that you invest in DMS since it can seamlessly interface with various SAP PLM and ERP components.

    That said, if you intend to use MOSS for collaboration/ECM, then it can still complement SAP DMS. Suggest you explore DUET enterprise that delivers integration between Sharepoint 2010 and SAP ECC 6.0 EhP 5.

    Warm regards,

    Pradeepkumar Haragoldavar

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  • author's profile photo Former Member
    Former Member
    Posted on Apr 03, 2015 at 12:09 PM

    Hi,


    Similar to above , i need to understand the difference between the ECM ( Enterprise content management system) and SAP DMS.

    Regards

    Mohan.P

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