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Travel expenses in payroll

Dear All,

The requirement is to print on the payslip the daily allowance for tax purposes. (The payment itself is entirely handled with personal vendor for daily allowance as well as for other travel expenses)

However, all expenses are send to payroll, not only the daily allowance. And since we are using dummy wage types for other expenses which are not mantained in the wage type table t512w for our molga, it gives an error in the payrooll run.

Is there a way in travel mng settings to send to payroll only the daily allowance wage type? Or we have to create real WT for all travel expenses in the table?

Thanks in advance for any suggestions.

Regards,

EB

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2 Answers

  • Best Answer
    Posted on Aug 20, 2013 at 11:54 PM

    Hi Emilia,

    in the standard programs, all wagetypes arrive in payroll.

    However, it is quite normal that you need some, but not all of them. A common issue, e.g. in Germany.

    What you'd usually do, is to get rid of them as soon as they arrive in the payroll schema. The best place to do this is immediately after the function ASREI, which usually sits in the subschema <country-indicator>REI (e.g., for the UK this would be GREI or for Germany DREI), which sits between the Gross Payment part and the subschema XLON. If you can't find it, expand the schema with report RPDASC00 and search for ASREI

    Add a custom rule after ASREI. This rule should be processed with function PIT

    In the rule you check for the wagetypes you want to keep (explicitely (WGTYP?) or better: use an existing or custom processing class in T512W and check with VWTCL). For those you need to process further in payroll, put an "ADDWT *", for the others do nothing, which will make them disappear.

    This way, the "unwanted" wagetypes would still need to be in T512w, but it doesn't really matter which settings you have in there, because they don't go through any further rules in the schema. So, basically you could also copy them from the daily allowance wagetype and just change the text and possibly the one processing class you may choose to indicate deleting or keeping.

    You'd need a minimum knowledge of the payroll schema to implement this. If you don't have that, better ask a payroll colleague to help. But it's really a matter of an hour max.

    Apologies, if this is much too detailed for you - I don't know, whether you are a payroll person or focused on expenses only.

    best wishes

    Sven

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  • Posted on Aug 15, 2013 at 02:22 PM

    Hi EB,

    yes we can integrate Travel to Pay roll but not sure about in your case because you are using dummy wt, as I know we need to create wt in T512w,

    check this thread once http://scn.sap.com/thread/1410055

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