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show the different key figures

Former Member
0 Kudos

Hi,

Can we define a query, and show the different key figures, base on the different value of the characteristic?

Let's say, in the query, it contains a characteristic called "store", and if the store = A1,i want to only show key figure K1, K2, and a formular =K3/K2;

and if store = A2,then i want to show key figure K1,K2,and a formular = K4/K2; otherwise(for other store <>A1, or A2), i want to only show K1, K2 and a formular =K1/K2.

Is it a way fo rme to do that, pls advice.

Thank you,

Ping

Accepted Solutions (1)

Accepted Solutions (1)

Former Member
0 Kudos

Hi Ping,

Have you solved your problem?

Best regards,

Eugene

Former Member
0 Kudos

Hi Eugene,

Sorry for my late reply.

I just got teh chance today to do the testing. your suggest did help me solve the problem!! Thank you very much,and I appreciate your time and effort.

I have reward the mark to this.

Cheers,

Ping

Answers (1)

Answers (1)

Former Member
0 Kudos

Hi,

It is pssible by the combination of Logical expression in the formula and formula variable with replacement path .Just yesterday or day before yesterday we have discussed similar issue in this forum .Take a look on it.

The link to the discussion is :

With rgds,

Anil Kumar Sharma .P

Message was edited by: Anil Kumar Sharma

Former Member
0 Kudos

Hi Anil,

I read through the link you given, but still not sure exactly what i should do to get my report done ¡V I am sorryƒ¼

What I need is: for store S034 and S035, they has a ¡§store

Open date¡¨ last year which are as below:

S034 09/4/2004

S035 09/18/2004

And for other stores, their ¡§store open date¡¨ are all in 2003.

So in the query, I have two key figures: MTD (sales value month to date this year), and MTDL (sales value month to date last year). If I run the query today, which is 21 of Sep 2005, then the date range for MTD will be from 09.01.2005 ¡V 09.21.2005; and the MTDL will be base on the range from 09.01.2004 ¡V 21.09.2004; and I have another formula key figure ¡§percentage¡¨, which compare ¡§this year¡¦s sale month to date ¡§ with ¡§last year sale month to date¡¨, eg: ¡§percentage¡¨ = MTD/MTDL

But since for store S034 and S035, the store only open on 09.04.2004 and 09.18.2004 respectively (that means there is no sale value existing before their store open date last year). So for store S034 and S035, we will only use the MTD partially to calculate the ¡§percentage¡¨. Eg: the date range used for calculation for this year¡¦s Partial sales will be from 09.04.2005 ¡V 21.09.2005 for S034 (K3); and 09.18.2005 - 21.09.2005 for S035 (K4). I have already created key figures for K1, K2, K3, K4, based on the different date range above.

So the report will look like below (of course, K3, k4 will be hidden once the calculation of ¡§Percentage¡¨ is done)

Store K1(MTD) K2(MTDL) Percentage K3(Partial MTD for S034) K4(Partial MTD for S035)

S031 10 20 10/20

S032 15 21 15/21

S034 30 35 28/35 28

S035 40 39 36/39 36

So my main concern is how is formula ¡§Percentage¡¨ can be done based on the different value of store. Eg, if store is S034, it will take K3/K2; and if it s S035, it will take K4/K2; otherwise, it will take K1/K2.

I looking forward for your advice please,

Ping

Former Member
0 Kudos

Hi Ping,

I’d add three more formulas:

1. Conditional name: Is_S034, formula: (store == ‘S034’) * 1 + (store <> ‘S034’) * 0

2. Conditional name: Is_S035, formula: (store == ‘S035’) * 1 + (store <> ‘S035’) * 0

3. Conditional name: Others, formula: ((Is_S034 + Is_S034) == 0) * 1 + ((Is_S034 + Is_S034) > 0) * 0

In the percentage calculation formula I’d use this:

(Is_S034 == 1)K3/K2 + (Is_S035 == 1)K4/K2 + (Others == 1)*K1/K2

Since only one of three conditions ((Is_S034 == 1), (Is_S035 == 1) and (Others == 1)) will True, you’ll get the desired result.

You can create just one formula combining there all conditions I provided. I separated them here just for clearness.

Hope this helps.

Best regards,

Eugene

Former Member
0 Kudos

Hi Eugene,

Thank you very much for your info. but I am just wondering how you can type this 'S034'or 'S035' inside the formular.

In the formular craeting window, I only can see the numbers, like 1,2,3...9, but don't see any Characetr, like A, B, C..Z?

and the 'S034'or 'S035' are the key of the store, and their name are Alderwood or Riverwalk.

so for thsi case, how can we implement the formular as you suggested below?

Looking forward for any input!!

Thank you,

Ping

Former Member
0 Kudos

Hi Ping,

Yep, you are right.

Try the following.

We have four time periods:

T1 – for MTD

T2 – for MTDL

T3 – from 09/04/2005 to reporting date (for S0034)

T4 – from 09/18/2005 to reporting date (for S0035)

All you KFs in columns should be in a structure.

Add 4 selection into the structure:

Conditional name: K1

Put there your KF, restrict by T1 and by all stores except S0034 and S0035

Conditional name: K2

Put there your KF, restrict by T2

Conditional name: K3

Put there your KF, restrict by T3 and by Store = S0034

Conditional name: K4

Put there your KF, restrict by T4 and by Store = S0035

New formula:

Conditional name: K5

K1 + K3 + K4

New formula:

Conditional name: Percentage

K5 / K2

It should do the trick.

Best regards,

Eugene

Former Member
0 Kudos

Thank you Eugene for your feedback.

I've created a structure with four selection under it. these four selections are used to rstricted the 4 KF based on the 4 time period.

KF1 -- sales vale for time period T1

KF2 -- sales vale for time period T2

KF3 -- sales vale for time period T3

KF4 -- sales vale for time period T4

then what is teh next step you recommend me to do? to define 4 conditions? -- But teh problem is: I am not sure how can I define a condition to "restrict by T1 and by all store except SO34 and SO35".

In the "define condition" window, it seems there is no way for me to put the rstriction on characteristic "Store";

and also, there is no way for me to the time period T1 restriction for KF1;

COuld you please explain to me in more details how can i do it?

Thank you very much for you time,

Ping

Former Member
0 Kudos

Ok, Ping.

Here is a step-by-step solution.

In BEx Query Designer. I omit here what is placed in the rows (at least store, I assume). Working with columns.

I see that you have no problems with restriction KF by T1…T4. And I will not stop at this moment, just continue (after creation of 4 selections restricted by time).

- Place cursor on a K1 selection, right click – Edit (there you should see your Sales KF, restricted by T1), drag from the left panel and drop in the right one your STORE char. Right click on this char – Restrict. In the new “Selection for …” window in the left panel should be chosen ‘Fixed Values’ tab. Select in the left panel all the values, right click on an arrow – transfer all of them into the right panel. Find there your S0034 store, right click on it – Exclude from Selection. Do the same for S0035.

- DO nothing with K2 (there you should see your Sales KF, restricted by T2).

- Place cursor on a K3 selection, right click – Edit (there you should see your Sales KF, restricted by T3), drag from the left panel and drop in the right one your STORE char. Right click on this char – Restrict. In the new “Selection for …” window in the left panel should be chosen ‘Fixed Values’ tab. Select in the left panel your S0034 store, right click on an arrow – transfer it to the right panel.

- Place cursor on a K4 selection, right click – Edit (there you should see your Sales KF, restricted by T4), drag from the left panel and drop in the right one your STORE char. Right click on this char – Restrict. In the new “Selection for …” window in the left panel should be chosen ‘Fixed Values’ tab. Select in the left panel your S0035 store, right click on an arrow – transfer it to the right panel.

- Right click on a structure – new formula. Give it a name K5. Place into formula window K1 + K3 + K4.

- Right click on a structure – new formula. Give it a name Percentage. Place into formula window K4 / K2 * 100.

Hope now it’s clear and your problem is going to be solved.

Best regards,

Eugene

Message was edited by: Eugene Khusainov