PRRW business area error

[Former Member]

   Hi,

During PRRW, I am getting an error saying business area is mandatory for the GL account. Business area is necessary for me, even though I enter business area in TRIP transaction system is still giving this error. How do I supply business area and on what basis ?

Please help...

[Former Member · Accepted solution]

Hi,

if I'm not mistaken, you can decide on the details of the selection screen, when creating the posting document, whether you want to post with or without business area. Check this parameter.

kind regards

Sven

[Former Member · Accepted solution]

HI,

You mean in PRFI ? I am not able to find such option. In the selection screen if I choose business area along with personnel number and when I input business area and personnel no. and  execute the system shows zero output.

[Former Member · Accepted solution]

Hi,

I assume you are referring to the selection field for person selection, which would indeed lead to an empty result, if you have business areas assigned in the trip only and not in infotype 0001.

However, the field I'm referring to is the checkbox hidden under the button "General trip data". See screenshot:

I haven't used biz areas in expenses for probably close to 10 years, so not 100% sure, but I think you need to tick this checkbox, if you want to post business areas.

If you don't want to post them, but get rid of the error message, then you need to adjust field status groups as suggested by Ankur.

kind regards

Sven

[Former Member · Accepted solution]

Hi Sven,

I have seen that as well, that is ticked, even then there is this issue.

Please help ...

[Former Member · Accepted solution]

just to narrow down the source of the issue:

does it work, if the business area is captured in infortype one (test with a new trip after IT0001 is changed)?

[Former Member · Accepted solution]

Hi Satan,

may be you are getting with problem of mismatch data in employee master, cross check once with hr master data  in 0001 & 0017

[Former Member · Accepted solution]

Hi Sven,

I assigned the business area in IT0001, and created a new trip even then this error is coming.

What else do I check here ?

Thanks in advance.

[Former Member · Accepted solution]

Hi,

I checked both in HR master and assigned business area, even then it is giving the same error after I created a new trip.

[Former Member · Accepted solution]

The last resort lacking any othee ideaa would be debugging the posting run creation. Tedious, but might tell you what's going on.

In the IMG you also find a BAdI or function exit for the posting. Activating that and setting a break point may be a good start. You may also be able to fix thing with custom coding in there, though it really should work in standard.

[Former Member · Accepted solution]

Hi,

Just to update, the solution was to activate BA Variant in OB65. According to this config, system will derive the business area to expense items.

Regards,

Insomniac

[Former Member]

Hi,

I am not sure if you can decide whether you want to post with or without the business area for a particular GL account.

If you error message is 'Business area is mandatory for the GL Account' then it is to with the field status group that is assigned to you GL.

If you go to transaction FS00, enter the GL in question and the company code and then click on 'Create/bank/interest' tab you will see field status group for eg. X011 in the screenshot 1 below.

If you double click on that it will take you to the display field status group (screenshot 2) and then under select group double click on the 'additional account assignment', this should take you to all the field that are required, optional and supressed for the field status group that is assigned to your GL (scrrenshot 3) You should see that Business Area is required entry for you. If this should not be required then you can change this via transaction OBC4.

Screenshot 1

Screenshot 2

Screenshot 3

Hope this helps

Ankur

[Former Member]

Hi Ankur,

Appreciate you kindness, but I am aware of FSG, my question is how do I supply business area for PRRW transaction. It is not taking even though I have provided business area in TRIP.

The field status is correct and I need business area to be mandatory.

Regards,

Insomniac.