Timesheet of external employees on multiple projects.

[Former Member]

Hi All,

There is one  business scenariot where external  employees will be working on the different projects , there would one purchase order created for each employee with single line item and account assignment to cost center. Now the requirement is that  each employee will fill the timesheet in CATS and this shall lead to the confirmation of activities  in PS along with the service entry sheet created in MM-SRV. And, also importantly activity confirmation should happen with the PO price and not by cost center and activity type rate(KP26).

I implemented the note 456720, but it is not helping completely. Process i am follwing is ; in CAT2 i am entering PO number ,  PO line item , Network and activity.I have also maintained info type 0315 . After this i am running CATM and CAT5, but the problem what i am facing is that network/activity is getting confirmed by KP26 rate whereas requirement is that system should pick PO price .

Please suggest.

Thanks in advance.

[sanjeevc]

system can accept more then one receiver object as po as well as network with activity number but you should put only po for the same as sudhakar suggested you.

Regards,

Sanjeev

[Former Member]

Hi Sanjeev & Sudhakar,

If i dont put network and activity then how will confirmation happen on the activity and cost get booked on the activity?. I have already mentioned that PO is account assigned to cost center.

Thanks.

[Former Member]

This message was moderated.

[Former Member]

Hi Akhil,

Hope you must have set up the following.

What is the document type being used for SubCon P.O. Obivously it shouldnt' be NB rather ZXX.

What is the item category u r using on PO line item. it must be "D - Services".

You have to define the Activity (tab under services) in the lower section of PO where in you will define the hourly rate. Also to get target hours external subcontractors need to be set up in HCM master data with info type 0315.

Hope you must be selecting the Different time entry profile for CAT2. On the CAT2 screen besides PO number and line item you have to enter the activity number and A/Atype besides receiver that could be either WBS or Cost center whatever.

You can discuss with your MM & HCM (this is an optional if do not want to see the target hours per week) team for this and take help to set up.

Thanks,

Sudhakar

[Former Member]

Dear Sudhakar,

I have already taken care of all the points you have suggested for.Moreover through some enhancement we are able to populate PO price and currency in CATSDB but still while transferring the hours to PS activities are getting confirmed but not by PO price.

Thanks.

[former_member209919]

Hello AKhil,

Not sure if this will hel you, I implemented a similar process  as you sometime ago. i hope these can be useful :

1) create Service PO with account assigmenr "U" ( unknowed)

2) HR employee : infotype  0315 assign PO item ( not cost center or activity type)

3) create CAT2 for employee and enter network activity ( the PO item should be taken by default) and hours.

4) execute CATM .. The system should generate a SES with account assigment the network activity and service price.

5) confirm SES

Not sure if I've forget something...

Regards

[Former Member]

Hi,

If you have followed the same then not sure what has gone wrong. go through the Clara's suggestions also.

Thanks,

Sudhakar

[Former Member]

Hi Clara,

I have set up the system as per your suggestion. But in CAT2 when i am giving PO ,PO line item, Network and activity and press eneter system gives an error message "Enter an account assignment". Though i am gving a valid network and activity number why system is giving this error? We are not able to proceed further, pls suggest...

Thanks

[former_member209919]

Hi Akhil,

I am not totally sure that network activity can replace the account assigment object when PO is "U" ( I implemented with WBS and it worked but not sure with networks)

Could you test enter in CAT2 the WBS ( accounting) instead of the network activity and check:

1-if you can save it ( then in this case network activity cannot be used with PO accounting U)

2- if you can save it execute CATM that will generate the SES and confirm it. Does it take the rate from the PO?

Regards

[former_member230675]

Hi Akhil,

You can follow what clara has advised except for PO account assignment. It should be N and you need to account assign to a dummy network, which has to be replaced by CAT2 network through user exit in CATM.

Please refer sap note : 653209

Thanks

Abdul

[Former Member]

Hi,

Hope you might have set up time entry profiles separately for employees and contractors (exernal employees).

Assuming that if you have set up time entry profile for contractor, you must check the box "Purchase Order" in Default values. Also you need to maintain the info type 0315 for employee in master data to defuault the values in the work list.

After you save your time sheet use the CATM for transferring rather creating a service entry sheet.

Thanks,

Sudhakar

[Former Member]

Hi,

Do not use the network and activity only use PO number and line item.

Thanks,

Sudhakar