HCM and MM Integration

[ShaikFareedM]

Hi Folks,

I am working on HCM and MM Integration, request experts to guide me on how its getting integrated..

The scenario is there is a service provider/ contractor who is deploying professionals / workers for the particular work. 

How the employees attendance is getting captured ??

How its integrated to MM from HCM and how the payment is made to the service providers.

Request to help me in configuration and integrations please. 

Regards

Shaik Fareed

[former_member223824 · Accepted solution]

Hi Freed,

CATS will help you capture the time worked by the employee, check all the details maintioned in cats,

CATS Data entry sheet, CATS Profiles, CATs data transfers to other modules .

For running cats you have to take the hel of your MM consultant & from your side you have to maintain IT0315.

Please explore more on this it will provide the required solution at the same time you can search scn also there have been threads relating to same recently.

Hope it helps.

[ShaikFareedM · Accepted solution]

Hi SRS,

Thanks for your immediate response.

How CATS data's transfers to MM, where exactly the integration is happening and CATS will automatically take attendance details from IT 2011 / IT 2002 or manually we need to feed in the datas.

Please provide detailed configuration and t codes

Regards

Shaik

[ShaikFareedM]

Hi

Can you please guide me how to Configure CATS in ESS.

Regards

Shaik

[Former Member]

Hi..

As usual you have to do the config in back end system and in the portal (ESS) you have to config the Iviews which is relavent to ESS CATS.

[former_member223824]

Hi Fareed,

you have to find out the Task & the related Workflow for approval, then that task you have to assign to the data entry profile in CAC1 when you go below the screen you will find the Workflow option select that & maintion the Task ID.

You can take a bit of help from your workflow consultant to have some more idea about the same.

Hope it helps.

[ShaikFareedM]

Hi Siva

Thanks for your reply, It was very helpful.

Have done with Data entry profile and now am able to enter time sheet details in CAT2 without approval procedure.. CATS has been successfully transferred through T CODE - CATM.

Now, I am planning to do with Approval procedure. Pls guide me with how to proceed with Workflow and Task.

Task ID means we need to create in OM through T Code - PFCT ???

Regards

Shaik

[former_member184702]

Hi Fareed,

Check the radio button "with approval procedure" in CATS profile - tranx: CAC1.

Check with work flow consultant for tasks.

http://wiki.sdn.sap.com/wiki/display/ABAP/Tasks+in+Workflows

http://help.sap.com/saphelp_40b/helpdata/EN/fb/135a0e457311d189440000e829fbbd/content.htm

Regards

Siva

[former_member184702]

Hi ,

Adding more settings:

HR Set Up :

, fill out info types 0001 (Actions), info type 0002 (Organizational Assignment) and info type 00315 (Timesheet Defaults). The following information must be filled:

·         Personnel number.

·         Employee group / subgroup (IT: 0001)

·         Personnel area / subarea (IT: 0001)

·         Cost Center (IT: 0002)

·         Vendor Name (IT: 00315)

·         Purchase Order (IT: 00315)

·         Purchase Order Item (IT: 00315)

·         Activity / Service master number (IT: 00315) – this is the service master number used in setting up the PO line for this contract resource).

NOTE: Use transaction XK01 to create a vendor.

  CATS Set Up

A data entry profile must be created that allows users to enter time against purchase orders. Depending on the need a release approval should be set up in the data entry profile. Timesheet defaults should be configured such that the purchase order, item and activity number are copied from IT: 00315 from the user’s personnel master record in HR.

MM-SRV Set Up

One or more service master records must be set up in MM-External Service Management component to represent the types of services rendered by the contract labor force.

MM-Purchasing Set Up

Service Order type purchase orders must be set up for the contract labor to represent the organizations issuance of PO’s to the corresponding vendors. A service line item must be set up under each PO corresponding to the service number set up for the personnel master record in HR IT: 00315.

The following are the process steps from time entry to vendor payment.

1)  Employee (contractor) enters time using the appropriate data entry profile using transaction CAT2 (the data entry profile can be assigned to the user’s user profile). User confirms time has been released by going into transaction CADO.

2) Supervisor / manager approves contractors time using transaction CAPS. The supervisor should set up his/her own variants for their responsible employees so that they can review and approve their time on a single screen.

NOTE: The system could be configured in such a way that the managers approval is the single point of approval and approval means payment to the vendor for the approved hours.

3)Run transaction CATM to transfer approved hours to the MM component, which automatically creates a Service Entry Sheet (SES) for the approved time against the PO line item set up for the contractor.

4) Purchasing agent runs transaction ML81N to accept the SES.

NOTE: If the organization determines that the manager / supervisor approval could be treated as payment approval, a simple ABAP program could be set up to automatically accept SESs created through the CATM transaction.

·         At this point, a GR (Good Receipt) is posted to the PO in SAP.

·         Depending on the invoicing mechanism in place in the organization, an invoice can be generated in the system against the PO, which will be paid by AP (Accounts Payable) based on payment terms from the PO/vendor master record.

NOTE: Any changes to the timesheet or the approval before SES acceptance are automatically updated in the system. Any changes after the SES approval need to be manually corrected in MM-SRV/MM-PUR in coordination with the manager / contractor.

Hope you clear the above information.

Regards

Siva

[former_member184702]

Hi Fareed,

In MM integration Time sheet data can be successfully transferred only if the purchase order does not have an outline. You must be assigned authorization for the Maintain Service Entry Sheet transaction (ML81).

Working hours - Number of hours to be transferred to MM (Service Entry sheet). PO number will be existing before the CATS entry, which also needs to be selected and transferred.

Expenses Amount - would be entered against Wage type and Cost Center. This needs to be transferred to MM and FICO.

Check the transaction code - CATM  and table CATSMM.

For that you need to maintain one cats profile by using CAC1.

Check the fields which is mandatory for your requirement - CAC2

Check with MM consultant for PO's PR (some useful transactions in MM - MM01,ME51n,ME21n, CS01(BOM).

Check the  table CATSDB or CATSD structure.

Some useful user exits :

SRVMSTLV     Conv. of data during import of standard specs.      

SRVPOWEB     Purchase order for service entry on Web             

SRVQUOT          Service export/import for RFQ/quotations        

SRVREL           Changes to communication structure for release  of entry sheet                                      

SRVSEL           Selection of services from other systems

Regards

Siva

[Former Member]

Hi Fareed,

First of all are you willing to take those employees (service provider. contractors) into SAP system? and are you in positive time or negative time?

I aasuming that your in positive time since you said that you wanted to capture attendance.

If this is the case, i can share my experience what i did:

You can take them into SAP system as a diferent employee group like "contract" and assign all employees into that Employee group.

Now you can make time management status as 7 (time evaluation without payroll intergartion) in IT0007 for those employees.

Now you can run time evaluation and get the number of actual working days and the over time details in a report which you can attched into the purchase order.

via MM module you can create purchase requisition using T-code ME51N (for all contract employee with lne item) and puchase order ME21N.

here you can maintained the costcenter and the material group this will pick the G/L account where to credit/ debit this espence.

IF not as others said. you have to go for CATS implemetation.

Regards,

Dinesh

Now for them you can run time evaluation and you can get number of worked days and over time in a report.

After that you can make purchase requisition via t-Code me51n

[ShaikFareedM]

Hi Experts,

Please help me how to make entry in sheet cell. When i create IT 0315 for an employee, its automatically cells are getting freezed in Time Sheet : Data Entry View T Code CAT2.

Please find below screen shot for your reference.

Regards

Shaik

[ShaikFareedM]

Hi

Have created IT 0315 and created data entry profile, when am seeing in T Code CAT2.in Time Sheet cell is freezed and not able to enter the time and in same data entry view Activity type or PO Number are not getting saved and also not reflecting automatically

Please let me know where am missing

Regards

Shaik

[former_member223824]

Hi fareed,

Please go through the data entry profiles carefully.

Have all your work schedules generated for the employee correctly.

Besically the Vendor & other details are captured through 315.

Hope it helps.

[former_member223824]

Hi fareed,

Please go through the CATS docs they will give you the details about verious aspects of CATS.

Yes time sheet booking is done through CATS Time sheet, then it is released for approval/it can be approved while releasing as well,

Onec it is approved it is transfered to the desired modules, like HR,CO etc.

You have to make the entries in IT315 for system to read & validate the data against the employee for whome you are booking time.

Hope these links will be helpfull.

http://wiki.sdn.sap.com/wiki/display/ERPHCM/Getting+Started+in+CATS

http://scn.sap.com/thread/3265210

[ShaikFareedM]

Hi,

Have created Data Entry Profile through t code CAC1 and able to see the profile in CAT2. But while creating all details, the data is not getting saved and also time sheet columns are freezed not able to feed the details or it will automatically get updated

Have created IT 0315 for the pernr..

Regards

Shaik