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Leave quota overview issue for negative entitlement or balance

Hi guys ,

We have scenario like in infotype as per the customer requirement either we will maintain negative entitlement or quota will be positive value but employee can take 10 more days leave more than quota available.

eg: pernr 4011.

PL leave

quota entitlement : 30

deduction : 35

means quota balance is -5

SL leave :

quota entitlement : 10

deduction : 8

means quota balance is 2

CL leave :

quota entitlement : 12

deduction : 10

means quota balance is 2

but in quota overview or in T-code: PTARQ as per standard

balance are appearing as below :

leave type entitlement deduction balance

PL 30 35 0

SL 10 08 0

CL 12 10 1

we required as below we is not supported or i am not sure.

leave type entitlement deduction balance

PL 30 35 -5

SL 10 08 2

CL 12 10 2

kindly suggest is there any option available to achieve the above process.

Thanks and Regards.


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2 Answers

  • Posted on Aug 14, 2013 at 02:59 AM


    You may check table V_T556A. This table has a field where you can set the negative deduction which enable you to specifies the value in hours or days by which the time quota can be deducted over and above the entitlement.

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    • Former Member

      Hi Gurumoorthy,

      If you go to PT_QTA10 T code, we have a field called "Key date for deduction" here you need to take some default date for example, if you are checking the quota report for an employee for 2013 year, then give by default as that year's end date (31/12/2013).

      If you dont give this default date, then the sytem by default considers todays date in this filed, that means you will get the balances as on current date, the leaves might be taken in future dates in that particular year, so try giving the year's end date. You will get the proper output.


      Vijay C.

  • Posted on Aug 31, 2013 at 08:24 PM

    Hi ,

    Thanks you guys actually my problem is not with PTARQ T-code .

    It is working fine as per the SAP standard practise.

    the problem is my negative quota record .

    As per SAP reply the ERP is not supporting if the quota is maintained in negative value on the entitlement column in 2006 infotype.

    so now suggest me some ideas to implement negative quota into SAP ERP and steps need to be followed.

    for example in the year 2012 SAP was not implemented in Company ABCD

    they implement in 2013 and entitlment (Quota )of employee 123456 is -30 due to the advance leave he procured in the year 2012.

    so as per the current scenario. they company ABCD is in live with SAP from Jan 2013 now i have maintained the record for employee in 2006 with the -30 balance as quota of him in the begining.

    1. Monthly basis he will credited with 2.5 leave as per the policy

    2. Have to maintain the previous year balance if it is negative how to maintain and if it is positive then no problem we can directly maintain in the 2006 entitlement .

    kindly suggest me steps how to implement this negative balance so that my PTARQ works as per the SAP practise.

    very grateful to guys,


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