Problem with Travel expenses posting in remote FI system

[Former Member]

We are implementing Travel management in a system and the posting must go to the FI system which is different. The IDOC scenario is in place and teh customizing is done for account determination on both sides. On TM there is expense to symbolic account and in FI there is HRP and HRT symbolic account to expenses or provider accounts.

While the expenses accounts work correctly, for the vendor account (we have the travellers as vendors) we have a error message in PRRW:

E F5507 G/L account *KP is not defined in chart of accounts

Our setting is such  that in HRP the symbolic account is 1RR and setting is *KP ,so it looks for the vendor which has the corresponding employee number.

It seems that FI system does not undertand that *KP is not an account but a code he must determine. Normally I get the error "Vendor is not found fro number XXXX" but this time it seems a different error.

Any ideas on what is missing?

Many thanks in advance

[Former Member · Accepted solution]

Hi Daniel,

if those entries are really all in place, it is weird, indeed.

One step to check would be verifying, whether the search help is actually working.

Go to transaction FK02 and enter "=P." into the vendor field.
Then the search help via pernr should pop up. ENter a pernr manually and see, whether the vendor account is found:

if this doesn't work, someone must have messed around with the vendors search help and you'd need to find the developer, who did it.

Otherwise: also check whether the vendor is actually set up properly, i.e. is it really connected to an account. To test this, if should be enough to post an amount to the vendor manually and check the result. Better get an FI expert to help with this.

kind regards

Sven

[Former Member · Accepted solution]

Hi Daniel,

As I was about hit 'add reply' I saw that Sven has already provided you a response. Looks like the config settings for both HRP and HRT is correct however, I would like to add/ask one more thing, you mentioned that previously you were getting error message "Vendor is not found for number XXXX" which is a common error if the vendors are set up incorrectly so this means that it was working at some point?? 

Something has obviously changed something with the search help for vendors - do you know what was changed?? I suggest that you grab a ABAP guy to debug this for a quick turnaround!!!

Let us know if when you resolve this.

Ankur

[Former Member · Accepted solution]

Hi Sven and Ankur,

Many thanks for your suggestions. I did check the help for vendors and it was correctly working.

I kept looking and finally I found the problem. While the HRP and HRT symbolic account customizing was correct, the posting keys associated to HRP were not. The posting keys were outside the vendor posting keys range. As they did not belong to the vendor range, the system did not identify the account as one of a vendor and then did not try to determine the vendor dinamically by the employee number.   

This logically led to the error of No G/L account number *KP . Once the correct posting keys were in place, the system worked as expected.

Anyway, thanks to all for your help.

Daniel