Item Category Configuration for Purchase Order - Display Only?

[Former Member]

Hello MM gurus,

As part of implementing 3 way match configuration for the procurement process under instruction from auditors, I was told that I have to check the 'Firm in PO' check-boxes under Control:GR and Control:IR tabs for Item Category 'Standard'. When I go to the specific SPRO path 'Materials Management->Purchasing->Define External Representation of Item Categories'  to make this configuration change, these check-boxes are unchecked and grayed out, and change is not allowed, even after trying to go into change mode. I did see some other posts out there, saying they have encountered the same issue, but I could not find any good explanation/solution under any of those posts. The auditor is insistent that I should be able to do it, but I have no clue how that can be achieved other than make a repair. I have SAP_ALL in my development system as well,so I am positive it is not an authorization issue.

Any help will be greatly appreciated.

Thanks and regards,

Wayfarer

[JL23 · Accepted solution]

your looking into the wrong customizing

Check OLME >  Account Assignment >  Maintain Account Assignment Categories

For a blank account assignment you cannot do any settings yourself, but a GR is mandatory for items that are procured to stock anyway and is flagged by default and is unchangable in the PO. Invoice receipt cannot be firm at a general level, as it depends on the Free item indicator. if it is not a free item, then IR is mandatory by default and unchangable too.

for all account assigned procurement you can set the firming in the customizing path mentioned

[former_member183155 · Accepted solution]

This message was moderated.

[Former Member · Accepted solution]

Thank you Jurgen. That was very informative. As you pointed out, most of our purchases are procured to stock, so the GR is checked by default and display only. In cases where they are not procured to stock, account assignment K was being used, so I made a copy of K and named it '1' . This could be used instead, after I make the GR checkbox unchangeable on the PO using field status options. I am also making the IR checkbox unchangeable on the PO using field status options, and users can get it unchecked if needed using the free item indicator on the line item as you suggested. For the GR based IV indicator, I am making it mandatory on specific vendor account groups in our company code using a user-exit, so it flows down to the PIR and the PO,and then making it unchangeable on the PO using field status options. Let me know, if there are any flaws in this line of thinking. I was asked to make the above-said 3 checkboxes unchangeable on the PO, as part of implementing the 3 way match.

[JL23 · Accepted solution]

I sounds good.

If you tested it and it worked like you wanted, then I dont see any other flaws.

[Former Member]

Hi

sure this table is changeable.

Please check the SAP NOTE 441371 (https://websmp230.sap-ag.de/sap%28bD1lbiZjPTAwMQ==%29/bc/bsp/sno/ui_entry/entry.htm?param=69765F6D6F...

Otherwise open Transaction SNOTE and download the above mentioned note. It can be automatically integrated into your system.
Ask your Abaper he/she can then set the desired values inside the created report (ZCORT163).

Regards

Patrick

[JL23]

We were talking about stock items, the note was taking mainly about services.

The note was meant to correct wrong (modified) entries, you are suggesting to use this way to make modifications, which is quite the opposite.

[former_member210560]

Dear Wayfarer,

You may check the setting via SE11 under delivery and maintainance tab.

Table T163 cannot be change as it is protected by SAP developer. It had delivery class = G.

Regards,

ian Wong Loke Foong

[Former Member]

hi

Its standard you cannt change the item categories characterstics

refer SAP help

Please note that the table of item categories is an SAP system table.
Its
content must not be changed by customers.

Even in change mode, you can only display the characteristics of the item
categories.