Accounting Deposit from Sub Franchise

[Former Member]

Dear Experts,

We are in service business used to collect one time refundable deposit from Sub Franchise, apart from this we are not dealing with them directly, all business transaction will happen through Franchise account only.

Now we are accounting all these deposits in Franchise accounts, identification of deposit (Belongs to Franchise and Sub Franchise) is happening only basing on text, this is creating problem in identification of deposit details for a given period (Month end / Yearend) for reporting and also while refunding the deposits to Sub Franchise, as transactions relating to deposits from Franchise and Sub Franchise are clubbed in one account. (User discipline is playing crucial role in this scenario). 

Without creating separate customer master for sub franchise (To reduce customer master data in SAP) is there any other solution for identification of sub franchise deposit details. If required we are ready to enter some additional data while accounting deposit to get required details.

Can any body Kindly suggest to resolve our issue

Thanks & Regards

Madhava Raj

Hyderabad

040-23540079 Ext.252

[sampat_kumkar]

Hi,

Create master data with control account - Franchise deposit through FD01...

when deposit recevied use spl.indicator.

In this way if you do it, you can run interest calculation program also to avoid manual calc.

you can track easily all deposit accounts and transaction.

regards

sampat

[suma_mani]

Hi Raj,

We are in service business used to collect one time refundable deposit from Sub Franchise, apart from this we are not dealing with them directly, all business transaction will happen through Franchise account only.

Answer :- Franchise having customer code in SAP & indirectly you are receiving refundable deposit from franchise only not sub franchises. If you are not dealing with same,why do we need to show the same entry under sub franchise. Possibilities :- Open new customer code as sub franchise under Head office of Main franchise & do the all required entries in sub franchise customer code or else use reference field to maintain sub franchise name as mandatory.

Now we are accounting all these deposits in Franchise accounts, identification of deposit (Belongs to Franchise and Sub Franchise) is happening only basing on text, this is creating problem in identification of deposit details for a given period (Month end / Yearend) for reporting and also while refunding the deposits to Sub Franchise, as transactions relating to deposits from Franchise and Sub Franchise are clubbed in one account. (User discipline is playing crucial role in this scenario).

Answer :- You have to create franchise as customer and refundable deposits as special GL indicator. If you receives any deposits from franchise / sub franchise ,you have to post as special transaction where you have to maintain sub franchise identification as reference field and it should be mandatory while using above special GL indicator.

Without creating separate customer master for sub franchise (To reduce customer master data in SAP) is there any other solution for identification of sub franchise deposit details. If required we are ready to enter some additional data while accounting deposit to get required details.

No other solution either you can create separate master or else use any other fields to maintain the sub franchise data.

Regards

Mani Kumar