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Former Member

Handling Cost Centers with No Transactions

Hello All,

We have many cost centers that have no transaction data posted for many years. From a best practice perspective, we would to either make the cost centers inactive or delete them. Wondering if anyone can share their experience in this issue - deactivating vs. deleting cost center.

If deletion is the best option, what are the things to be kept in mind. We are using classing GL. Also, are there any standard report that can give quick output on unused cost centers?

Appreciate your time and inputs.

Vijay

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7 Answers

  • Best Answer
    Jul 22, 2013 at 02:44 PM

    Dear Vijayendra

    I think deletion is a better option if Cost center has no transaction data. This will restrict the possibility of to be used by mistake by some user and thereby reduce your headache šŸ˜‰.

    To the best of my knowledge If cost center is not used it will not at all appear in any cost center related report. In other words no report will give you the desired list.

    But if you want to know the list of used cost centers. Use SE38-in program give RKCOWUSL-Select attributes-execute. It will take you to a new screen. There you execute last option "Run where used list (TSRUN). Here you can give your required parameter such as Cost center,Activity Type etc. to find where it is used. This is just a work around.

    Now what remains is just to compare your total cost center list with used cost centers list.

    Regards

    Rajneesh Saxena

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  • Jul 22, 2013 at 11:56 AM

    Hi,

    Any report for cost centres will do, e.g. S_ALR_87013611. There is no major difference between blockingĀ  the cost centre (KS02) or reducing its validity (KS04). Deleting it in the periods,where the postings were made, wouldn't be possible anyway.

    Regards,


    Eli

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    Former Member
    Jul 22, 2013 at 12:14 PM

    Hi Rao,

    You have 2 options to deactive the cost center, consider any of the option as per your business requirement.

    1. In cost center master level you can lock the cost center, in the control tab you can lock for all actual and planning postings.

    2. By using standard cost center deletion T code KS04, But the pre requisite is no transaction data should be there before cc deletion.

    Regards,

    Ravi

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    Former Member
    Jul 23, 2013 at 04:56 AM

    Thanks all for you inputs!

    So the approach I am going to take is:

    1) No transaction data (primary or secondary) - delete

    2) Transaction data exists but the cost center has not been used for long - end the validity and/or lock postings

    Before deleting the cost center master, I am wondering what related items should I check to ensure consistency. For example:

    1) OKB9 config

    2) Cost element default assignment setting

    3) Parked documents

    4) Sets

    5) Activity types - I actually found 12 activity types that are using 15 cost centers with some postings.

    Can you guys think of anything else?

    Thanks again for your inputs.

    Vijay

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  • Jul 22, 2013 at 12:11 PM

    Hi,

    As you said, if there is no transaction data in cost centers delete in KS04. If any data exists in cost centers impossible to delete and the only option is you can block whatever posting dont require (primary cost or secondary cost etc).

    BR, Srinivas Salpala

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    Former Member
    Jul 24, 2013 at 11:11 AM

    Hi,

    In simple, if  the cost center is not not posted in transaction data level you can able to delete the cost center through KS04. If you are able to Delete the cost center through KS04 in test mode none of the document is posted.

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    Former Member
    Jul 31, 2013 at 06:56 AM

    I am now in the process of going through COSS and COSP tables to look for cost centers with no transaction data. For many records, the company code field is blank, any idea why this happens? Anyway to populate the company code field? I can get the company code information based on master data, but would like to know why the system does not populate this field in some instances.

    Would greatly appreciate any inputs.

    Vijay

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