Triggering multiple license types within a single legal regulation

[Former Member]

Greetings GTS Gurus,

We are on GTS 10.0, and I am trying to implement Brazilian ANVISA licensing in a single legal regulation. There are 3 potential licenses types that a single sales order item can trigger. They are AE (special permit), AFE (company operating permit), and LF (local operating license). For a single company / product combination, none, one, two, or three of the license types can be triggered. The goal is to keep the sales order on block until all required licenses have been assigned.

To classify products, I am using the control grouping to specify one of three groups. To classify customers, I have co-opted the military/civilian usage field and added several more values (for example, hospital, pharmacy, etc.). Unfortunately, there is no customer group for determination strategies. In the actual maintenance of the determination strategy, I trigger the 3 license types depending on the control grouping, the country, and the control class (ECCN). I use several exempt license types with certain military/civilian usage values to eliminate those license types I don't want to trigger.

The issue I am running up against is that once the determination strategy finds a valid license, it stops and does not check for any more license types. Also, once a single valid license has been assigned, the sales order item goes off of block even though 2 or more licenses are required. I have tried creating a three sequence determination procedure, where each sequence picks a single license type. And I have tried combining all license types in a single sequence step. I know that I can create three legal regulations to perform this, but the user community has said nay to this because of the overhead associated with having 3 legal regulations (classification and authorization). So far nothing I have tried has gotten me what I wanted.

So my question is, Is there a way to trigger more than one license type within a single legal regulation?

- Mike

[Former Member]

Dave, Nicolas, and Dhilipan,

I was able to trigger three license types within a single legal regulation. All three license types act independently. If all 3 license types are triggered, all 3 are required before the GTS license block can be cleared on the SO and before delivery is possible.

However, I could not get the military/ civilian usage field to work with them. That feature was working before I implemented the 3 license types. So, I am guessing the those features are mutually exclusive. Unfortunately, I have run out of time, so I can't play with the agreement feature that Dave suggested. We will have to customize the code. 

Below are the steps to set up 3 license types within a single legal regulation:

1. Step 1
2. Define Procedures for Customers Code Lists
3. Path: Global Trade Services > Customs Management > Custom Code Lists > Define Procedure for Customers Code Lists
4. Defined a single procedure for my use.
5. Step 2
6. Assign Customers Code Lists Procedure to Legal Regulations
7. Path: Global Trade Services > Customs Management > Custom Code Lists > Assign Customers Code Lists Procedure to Legal Regulations
8. Assigned a single procedure defined in Step 1 for my legal regulation.
9. Step 3
   
10. Maintain Customers Code Lists for Legal Regulations
11. Path: Global Trade Services > Customs Management > Custom Code Lists > Maintain Customers Code Lists for Legal Regulations
12. Picked the customs code list PAPOF (Issuing Authority of Document) and added 3 Issuing authorities, which corresponded to each license type
13. Step 4
    
14. Define License Types
15. Path: Global Trade Services > Compliance Management > Legal Control > Define License Types
16. Under the Default Data for SAP Customers Management section, selected the Issuing Authority that corresponded to the license type that I created in Step 3.

Hope this is informative. This probably could be extended to any number of license types.

-Mike

[former_member215181]

Hi Mike,

Did you take a look at the "Agreements" functionality in that area?  I've never actually tried it, but the on-line guide seems to suggest that it can handle your situation.

Regards,

Dave

[Former Member]

Dave,

Thanks for the suggestion. If I can't get the "authority" solution to work, I will try looking at the agreement tack.

-MIke

[Former Member]

Dhilipan,

Thank you for the quick reply.

Yes, I checked the "Check Multiple License Types" under Control Settings for Legal Control. However, in re-reading the help shown below, I think I need to assign the authority as you suggested. I thought it meant security, which was not an issue.  I will try and let you know. Thanks for the tip.

SAP Help

Use

If several license types are to be checked, the system must determine a valid license for each license type, otherwise the document is blocked.

To use this function, you must assign an authority to the license type to be checked. Otherwise, it will not be possible to determine a valid license type.

[former_member598105]

Hi Mike,

I had the same requirement and issue activating the multiple license check, quick tip which can save your time (I struggle a lot on that one), the value in the issuing authority field has to be different between the licenses that have to be cumulated:

See initial post: http://scn.sap.com/thread/2100548

Since I did that it worked.

Regards

[Former Member]

Hi Mike,

Please check the solution implemented by Nicolas in the below thread.

http://scn.sap.com/thread/2100548

I think it might be helpful for you to setup the authorities. You may have to do it under Maintain Custom code lists.

To be frank, i have never tried this. But please check and share the outcome. It will be useful for us in future.

Thanks

Dhilipan

[Former Member]

Nicolas,

Thanks for the suggestion to create a separate authority for each license type. I set it up that way initially just because it seemed logical. It is good to know that a separate authority is a requirement in case I use this technique again. That would save a lot of headache.

-Mike

[Former Member]

Dhilipan,

I will check out the link before continuing to experiment. I spent a couple of hours on Friday trying to get it to work, but no success so far. I will document the set up once I succeed, which sounds very doable.

-Mike

[Former Member]

Mike,

Did you activate "Check Multiple License types" under SAP Compliance Management->Legal Control- Control settings for Legal control.

And you will have to assign authority to the license types. You can maintain this under Customs management- Maintain customs code lists.

Please try this out and let u know the results. I don't have access to system currently to give the exact path. But i think you can still manage to find it out.

Regards

Dhilipan