Down payments with regular Invoice in Advance Payment

[Former Member]

My customer wants to have a down payment process but he wants to make a regular invoice instead of the downpayment request for the advance payment,  so when I look into the SAP best practices scenario overview 201 it shows that the final invoice is issued for the total amount instead of being made just for the balance left after the down payment.

My question is what would be my best option to resolve this problem: a) use the standard 201 best practice configuartion and add some condition to the price sequence so the final invoice is just for the amount left to be invoiced.  b) use milestone billing, althought i dont know how i will handle the material delivery as a milestone. c) create a payment condition like 20% - 0 days rest in 30 days and issue an advanced payment invoice and later an invoice for the rest. Also not sure how to do this.

Regards,

Carlos

[former_member204407 · Accepted solution]

Hi,

I think it’s possible by doing in this way

1)     Create sales order-VA01

2)     Take advance amount against your sales order,

        Create F-29 post customer down payment with special G/L indicator-A and mention sales order        number

3)     Create delivery-VL01N

4)     Create Invoice-VF01

5)     Settle invoice manually after creating accounting document

Please try and let me know

Regards,

Krishna.

[Former Member · Accepted solution]

Thank you, Krishna

My customer needs to make an invoice with the advance payment, so if i use F-29 i can not make an invoice.

Regards,

Carlos

[former_member184065 · Accepted solution]

Dear,

My customer needs to make an invoice with the advance payment, so if i use F-29 i can not make an invoice.

When a movement you are going to Save a Sales Order in VA01 then system can not allow you to save that because of you need to post / pay the Advance payment for that Sales Order .In this case ,you should use to post the amount thru F-29 then system can allow you to save the sales order until unless we dont have any option in this case .After create ion of Invoice in VF01 then you need to clear the amount by F-39 .

If you have any doubts please let me know .

Thanks,

Naren

[Former Member · Accepted solution]

Hi carlos,

you have to make the following settings

Down payments for sales documents are made and cleared in the billing document.

Prerequisites

The following Customizing settings have to be made for down payments:

Settings for the billing plan:

To activate the billing plan function, maintain the materials, for which you wish to process down payments, with item category group 0005 (milestone billing). This gives the item type TAO via item type determination. The item type TAO calls up the billing plan function.

You need to implement the following activities in the billing plan for down payments:

• Maintain deadline category. This determines the billing rule (percentage or value down payment) for the down payment request.
• The system assigns billing type FAZ (payment request) defined in the standard system with billing category P. (For the billing type FAZ there is the cancellation billing document type FAS in the standard system).

• Maintain the deadline proposal: Use the down payments that are due for the proposed deadlines.
• In the standard system the condition type AZWR is delivered for the down payment value already provided but which has not yet been calculated. You must include this condition type in the relevant pricing procedure before output tax.
• Enter requirement 2 and calculation formula 48 for condition type AZWR.
• Before the condition type AZWR set up a subtotal with the base value calculation formula 2. If the condition AZWR is changed manually, you have the information in the subtotal on the original system proposal.
• Maintain the printing indicator.
• The pricing procedure can  not be maintained as a transaction specific pricing procedure.

                         check this may help you

regards

satish

[Former Member · Accepted solution]

Thank you, Satish,

It seems this is what is achived thru  best practice #201, but my question would be if this process would allow an invoice for advance payment and then an invoice for the remaing amount, even for partial invoice, so if instead of shipping 100% of the order, we only ship 60%, the closing invoice reflects that amount minus the advance payment.

[former_member184065 · Accepted solution]

Dear,

Actually ,we will maintain Advance payment amount for Customer .If maintain AD payment for customer lets say 1000 rs then if raise sales order for 500 rs then the remain amount will be there ( F-29 ) to allow for creation of Sales Order for that customer ( 500 rs ) .So,first sales order 500 rs and second sales order 500 rs ,now you can see in F-29 then there will no amount for that customer .IN F-39 ,you can clear twice or else single time also .

If you dont mind,can you share small example regarding your requirement ( If my understanding is not clear )  .

Thanks,

Naren

[Former Member · Accepted solution]

Thank you Narendra, my main concern were invoices that were different from the delivery, because that is how it works as standard in SAP, invoice is taken not from delivery but from sales order.

So what I did after looking around and finding out the only way to change this would have been with code and risk not considering all options, to simple create a new sales order that has to be delivered complete.

Regards,

Carlos

[former_member184065 · Accepted solution]

Dear ,

Thank you so much for  sharing this .

Note : Please let me know if you have any doubts on this .

Thanks,

Naren

[Former Member]

Hi Carlos,

To me its what your requirement is all about :

If any option is fine to be proposed then I would suggest to go with Proforma Invoice for full value and then run you actual billing with full value.

In order to handle the financial postings: Proforma - No Postings.

                                                          Actual Invoice - Postings will happen.

For the benefit of the customer have a Z- Statistical Condition type and have it during actual invoicing and try to print it and show ZERo amount to be paid.

The next possible scenario with Milestone Billing taken in to consideration:

Have two different materials -

MATERIAL 1: One - A Dummy material (No Stock) - Item Category with Billing Relevance as "I" and the item category will not have delivery possible. - Perform your Milestone Billing with this material.

MATERIAL 2: Physical product (With Stock) - Item Category with Billing Relevance as "A" and the item category will have delivery possible. - Actual Delivery of your material

Please let me know any further clarification.

Regards

[Former Member]

Hi Raj K, thank you,

What I will do is to go along with SAP standard, and simply make incomplete deliveries as error, so it wont matter that the closing invoice will be for the total amount of the sales order, since the sales order delivery will be always 100% complete.

Regards,

Carlos

[former_member183879]

Hi

There is only one setting in VOFA which enables this solution.

The document type you are using to create the partial invoice (invoice for partial amount of the value, using a relevant milestone) , the invoice type should have the "Billing Category" field always empty. This will be P for downpayment request.

If you keep this field empty, then the invoice values created for each milestone will be proportionately reduced in the subsequent billing plan items.

Hope this clarifies.

[former_member184065]

Dear,

1.With Regular Invoice ,you can not done Down payment.

2.Milestone Billing can not fit this .

3. Create a payment condition like 20% - 0 days rest in 30 days and issue an advanced payment invoice and later an invoice for the rest

Choose the third option and tell your FI guy about this requirement .He will create Payment as based on your requirement or else go by Periodic Billing Process .It would be also fit for this .

Thanks,

Naren

[Former Member]

Thank you Naren

I created a payment term with installed payments, and when i try to create the invoice directly from the sales order it says the control copy from TA TAN to FAZ is not updated.

So I will update the control copy like a regular invoice and try again.

Regards,

Carlos