Penalty for submission of Travel Receipt Late

Dear All,

I have a scenario in Travel Managment as below

If a travel statement submission is not submitted on a timely basis (as per above, travel statements should be submitted within 7 days after completion of the travel and reach accounts dept after another 5 days), the employee is subject to the following penalties:

1. a. Submission after 21 days or 3 weeks from the completion of travel - a penalty of 10% of the reimbursement.
2. b. Submission after 28 days or 4 weeks from the completion of travel - a penalty of 20% of the reimbursement.

c. Submission after 42 days or 6 weeks (from the completion of travel) – rejection of the travel statement

Can this be made Auto calculation in Travel or any Manual process available.

Thanks

Rgds

Sethu