posting and clearing in FB60

[former_member822355]

Suppose  this case:
1) I have an invoice from a vendor, for example from an hotel.
I need to have this invoice in my gl and in my vat registry  So I use Fb60
Invoice N.ro 0001:
Vendor Account A -121
Vat  21
Travelling expenses 100
2) I also need to Post the amount 121 to another vendor  (for example B) and to clear  vendor A. I do this with F-51:
Vendor Account A 121+
Vendor Account B 121-

3) I would like to do this in FB60 or a surrogate transaction that must le me to post the invoice and also the cleaning. I need the to have the invoice posted with Vendor Account A  and the debt in Vendor Account B.
4) I cannot put Vendor Account B as “alternative payer for Vendor ” because it vary every time or very often; I need to post Vendor Account A for every invoice..

[Former Member · Accepted solution]

Hi Silvana,

You cannot post Invoice (Open item) and clearing (Cleared item) in one document.

I suggest one solution:

- Use tcode F-43 to post Invoice for Vendor account B:

Vendor Account A 121+ (Posting key 22 or 24 or 25)

Vendor Account B 121- (Posting key 31)

You will have one invoice document for Vendor account B.

- Go to tcode F-44 to clear vendor account A:

Fill vendor account A, choose 2 document and clear it. You will have cleared document for Vendor account A.

Hope it can solve you question.

Regards,

Julie

[former_member822355 · Accepted solution]

COuld you explain me with a screen shot or an example? I can't see how I can post the cost (Travelling expenses 100) in F-43. If you help me with an example I thing you suggestions will be very useful.

[Former Member · Accepted solution]

Hi Silvana,

Firstly, via tcode FB60, I have invoice 1 for Vendor A with the same amount in your case.

Then, I use tcode F-43 to transfer amount from vendor A to vendor B:

Note: I use posting key 31 for Vendor B and posting key 22 for vendor A.

Then, I use tcode F-44, enter vendor account A, choose 2 docs to clear:

The clearing document is created:

Then, go to FBL1N to check 2 vendor:

- With vendor A: all docs are cleared

- With vendor B: only one invoice (open item)

To post Expense in F-43, you can use posting key 40 for debit GL account, and fill the expense account.

Regards,

Julie

[former_member822355 · Accepted solution]

But insted of using FB60 and F-43  , why should I not use F-43 with vendor a and vendor B in the same trasaction?  Could you do as you suggested:

" Use tcode F-43 to post Invoice for Vendor account B:

Vendor Account A 121+ (Posting key 22 or 24 or 25)

Vendor Account B 121- (Posting key 31)

You will have one invoice document for Vendor account B.

- Go to tcode F-44 to clear vendor account A:

Fill vendor account A, choose 2 document and clear it. You will have cleared document for Vendor account A"

[Former Member · Accepted solution]

Hi Silvana,

Yes of course, you absolutely can post invoice for vendor A via tcode F-43.

Here is the steps for post invoice for vendor A via tcode F-43:

Enter

Enter

Tax line item will be created automatically or you can enter tax line item manually.

Finally, you will have the invoice for vendor A like first screenshot in the follow reply.

The details steps of my suggestion, I have explained in the previous reply.

Hope it's helpful.

Julie

[sachin_bhutani]

Use to t-code FB05/F-30 with transfer posting to post to one vendor and clear from another.

Regards

Sach!n

[former_member822355]

Could you give me an example?