recording overtime and absence in Positive TM

[mohamedgomaa]

Dears;

How can i do the overtime and absence recording in positive time management automatically.

For Example,

If the EE planned working time From 09:00 to 17:00 "8 Hours" and the actual working time for the from 09:00 to 20:00 "11 Hours" how can i make the system to record 3 hours over time from 17:00 to 20:00 in IT2005 automatic and the same case if i want to record late or absence in IT2001

Best Regards,

Mohamed Gomaa 

[Former Member]

HI Mohamed,

As Harish said, you need not to maintain infotype 2005 to record over time.

Schema will calculate and generate Time types.

As this is +ve you have to maintain WT in T510S accordingly.

You may have doubt that how can i get over time details for the employee as a report?

PT_BAL00 will generate all daily/Cumulative balances and WT types for all related for a period.

And, you cannot auto generate Absence 2001 in infotype, as we have types of absences paid/unpaid, until and unless you record in system.

This may help you,

Thank you,

Srinivas.

[harishtk1]

There is no need to record overtime in IT 2005 automatically

The Time EValuation schema itself will analyse the actual times, compare it with the planned times and determine Overtime - you can make the schema generate an appropriate wagetype for compensating Overtime by configuring T510S.

STandard Schema TM00 has lots of sample rules for determining overtime, you may need some custom PCRs depending on your customers requirement

Regarding automatic absence recording in IT 2001 for late coming/early leaving etc - well, again, that cannot happen automatically unless you have a custom function or something - but you can make Time Evaluation generate exception emssages for all these cases which a Time Administrator can review and create absences using Time Managers Workplace/Fast Entry or simple Pa30/61 depening on the number of records that needs to be processed on a daily basis.

[mohamedgomaa]

Dear Harish,

Would you please explain me how can i configure this wage type in T510S if i wanna do the overtime in working days = 1 hour * 1.5 and in public holidays = 1 hour * 2

Best Regards

[harishtk1]

In T510S you will specify a Wagetype That will be picked up based on Processing Type, and various other parameters such as day of the week, PH class etc.

The characteristics of the wagetype are defined in Payroll configuration - the rate is 1.5 or 2, based on a suitable valuation basis /001 for example

Time EValuation will store the number of Overtime Hours with a suiatble processing type Normally "M" and Table T510S will point to the correct wagetype based on whether it is a working day or a public holiday

Look into the sample entries provided by SAP to understand how the table t510s is configured.

Hope this helps.

[Former Member]

Hi Harish,

My client have similar scenario but it requires approval therefore I having few doubts on the solution you have proposed

DWS - General Shift - 08:00 - 17:00 - 1 Hrs, Break 1 Hrs from 12:00 - 13:00

1. Clock in and Clock out time is entered in the Table TEVEN from a third party time machine. Example - Clock In is 08:00 and Clock Out is
   19:00. In this scenario using T510S we can generate OT Time Wage Type for 2 hours outside the DWS. - This is standard.

1. But we need approved hours to be recorded separately in Infotype and then during time evaluation OT time wage type should determine.
   Could you pls. guide us how to perform this in SAP.

The reason my client not opting for point 1 because an employee late stay will recorded in the Table TEVEN from Time Machine and time evaluation will be determine OT hours in ZL table.

Instead my client requires only approved time to be recorded in Infotype and paid simultaneously actual working hours of an employee can be
recorded in table TEVEN / IT2011 for record purpose but not paid.

Kindly guide me on this scenario.

Regards,

Ram

[former_member193652]

Hi Ram,

First of all I recommend to open a new discussion for your issue to be able to manage it

For absence we call it Automatic Absence Generation. I hope to find a time to write a document about this issue but until that time you can find my replies for related issues at http://scn.sap.com/thread/3381869 and http://scn.sap.com/message/14372891#14372891

For overtime you should use IT2007 not IT2005 because IT2005 is out of date. Have look my explanation at http://scn.sap.com/message/14056988#14056988

Cheers,

Omid

[Former Member]

Hi Omid,

Sure. I'll do it.

I will draft a seperate discussion for the whole scenario for your guidance. Thanks.

Regards,

Ram

[Former Member]

Hi Omid,

I have drafted a separate discussion on Overtime approval process in Positive Time Management.

I request you to look into the issue and guide me.

Regards,

Ram

[former_member193652]

Hi Ram,

I replied it

Regards,

Omid