To post to subledger account in EBS

[Former Member]

Hi,

We have a requirement that, for incoming transfers, we have to post directly to customer account and clear those items. Items are to be cleared if there is single payment for multiple invoices also.

Please clarify on the below points:-

1) Will it be possible to clear multiple invoices of a Customer with single payment in EBS.

2) If it is not possible. I beleive we can post directly to customer account using posting type 2 or 3. If we use posting type 2 or3, how will system identify to which customer, it should be posted. What additional configurations needs to be done other then the basic EBS configuration.

we are using Swift MT940 format.

Regards,

Rajesh

[Former Member]

Hi Rajesh

If you are getting the document number or the reference number in the MT940 files then the auto clearing will work for you.

In the configuration you need to configure the posting rule in posting area 2 as,

PK - 40

Account symbol  - AR clearing account

PK - <blank>

Account symbol - <blank>

Document type - DZ

Posting type - 8

Assign Interpretation algorithm 001 to the bank external transaction code.

SAP will identify the customer via the accounting document/ reference number appearing in the MT940 file.

Make sure all the invoice numbers appears correctly in the MT940, so that SAP will identity all the invoices correctly.

Regards

Nikhil Kothari

[Former Member]

Hi Nikhil,

Can we have this clearing function possible, if we have single payment for multiple invoices?

Regards,

Rajesh

[Former Member]

Hi Rajesh

Yes, the standard algorithm 001 will try to find all the possible combinations of BELNR and XBLNR based on the information appearing in 'note to payee' field.

Pre requisite for this is that the invoice numbers should be clear and complete in the tag 86 of the MT940 file.

Dependency,  of the above information is on the customer who is making the transaction to specify this information clearly but sometimes they mention the invoice numbers as 8000010000/10001 because the first characters are same. In this cases, multiple invoices cannot be identified directly just by using algo 001. Here, you will first have to enhance the information of tag 86 using search strings or user exit, so that the information for the algorithm to work on will be clear and complete.

Regards

Nikhil Kothari