Two invoices( VF01) against a single delivery

[Former Member]

Hi,

We  facing problem when creating invoice in vf01.  After doing delivery thru code VL10B,  we create a proforma invoice  through T-code VF01 . In our case, the user is able to make two proforma invoices against a single delivery.

Normally System will prompt error message  "The document has already been fully invoiced"

But for below DO ,  2 Invoices created , 1 Pro Forma Invoice & 1 Invoice ,  how did the system allowed that and what we shoud do to prevent it ?

[Lakshmipathi · Accepted solution]

In standard SAP, system will allow you to create en number of proformas which you can control by way of assigning routine 311 for the field "Copying Requirements" in VTFL.  In the second case, since commercial invoice has been generated, system is not allowing to create one more commercial invoice but I believe, still you can create proformas.

G. Lakshmipathi

[Former Member · Accepted solution]

Hi

what we shoud do to prevent it ?

[neeraj_lal · Accepted solution]

I understood you do not require Delivery related Proforma invoice??? please confirm

If this is the case then remove copy control between delivery document type and Proforma invoice in customization Tcode: VTFL.

Please let me know in case your requiremnt is different,

Regards

[Former Member · Accepted solution]

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[Former Member · Accepted solution]

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[Jelena]

It's not clear what exactly are you trying to prevent. If you want just a proforma and not a regular invoice then perhaps changing the billing relevance status to 'D' = proforma relevant (if I remember correctly) will help.

If you want just one proforma and not multiple ones then a requirement could be added to the copy control. Although not sure I understand what's the big deal since proformas don't post in FI...

[Former Member]

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[Former Member]

Hi,

This is standard behavior. there are two types PI ( I.e Order related G5 and Delivery related G8)

You can create proforma Invoice as much as possible before invoice creation. After invoice creation you can't create proforma invoice any more.

But for invoice it will update the status of the order .so you can create only one or to match the billing qty if you it's invoice split.

Hope it help you to understand

Regards

Pitabash

[Former Member]

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[former_member186385]

Hi,

This is because, you have different document types for Proforma and Invoice

so you will maintain separate copy controls from Delivery to Proforma and Delivery to Invoice in VTFL based on Document types ( F8 and F2) as per standard

regards,

santosh

[Former Member]

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[Former Member]

It is possible to create n number of proforma invoices for any delivery. It is not actually invoiced. It is just for information purpose that it is used.So even if you create any number of proforma invoices, there will not be any error or warning messages.
But If you try to create another invoice, after you have created an invoice for the delivery, you are supposed to get the error message as mentioned.

A single delivery having 1 proforma invoice and 1 commercial invoice will not create any issues. But if you try to again invoice the delivery ,which already has a commercial invoice ,will generate error message.Hope your query has been answered.

Sreeja

[Former Member]

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[neeraj_lal]

This is correct as per standard business and SAP process. If you create again new Customer Invoice, system  will throw warning depends upon your system setting.

Proforma invoivice is a kind of info and normally there is no check to print Proforma. So sytem is behaving correct.

Regards

[Former Member]

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