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Positive time management

Former Member
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Hello,

I have to record employee attendance, clock-in & clock-out to be maintained in the system.  But my time calculation varies from payroll period, for example, time calculation period is 18th to 17th, whereas payroll period is calendar days (month days 01-30/31).

Please advise.

Accepted Solutions (1)

Accepted Solutions (1)

maddilety_kanuku
Active Contributor
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I really wonder what difference it makes, as time evaluation built the values on daily basis, and payroll would recall them on when ever it wanted (bi-weekly, monthly. etc)

When payroll runs, what ever values exists in Time, it would read and process for pay., if there are any values left out un processed, those would be called in subsequent payroll.

we may come to one understanding with Business till what date payroll reads and process, even if time evaluation been processed up to the date.

Warm Regards!

-Kanuku

Answers (3)

Answers (3)

Sujith_EM
Active Contributor
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Hi,

Please let us know what is the concerned area where you finding difficulty while you are having this kind of attendance cycle.

Is it you dont want to consider time datas after 17th , the rest should consider in the next month ?

How you doing time evaluation, does it daily with the help of any back ground job or manually ?

If there is any LOP/LWP after 17 th of last month,this month you want the reduced amount of wage types as arrears or the LOP/LWP after 17th should consider LOP/LWP of this month ?

Regards

Sujith

Former Member
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Thanks for the reply.

Here my query is, suppoose, attendance cycle is 24 to 25 and payroll cycle is calendar (01 to 30), and you are using postive time evaluation, accordingly, in IT2011, for example May, your attendance is maintained wef 24 april to 25 may, and you are going to process salary, so will the system deduct salary for rest of the days after 25, if not, then how will we manage.

Here, my query is if your attendance cycle and payroll cycle is different and you are using positive mangement then how the system will manage/ take care all these.

Regards,

Supriya

Sujith_EM
Active Contributor
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Hi,

Next month it will go for a retro payroll run and consider the LOP and all other  time related things.

In case LOP after 24 of previos month the system will give the amount difference as - ve arrears in the current month.

You have to run payroll with forced retro with last month 24 .

Regards

Sujith

maddilety_kanuku
Active Contributor
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In your case, is employee being paid for the work (time wage types generated)? or he is being paid through fixed salary?

If i work from April 24th to May 25th - > my time wage types must have got generated with X number of hours -> So do you expect this x number of hours get paid with /001 rate as a salary.

or

you have wage types maintained in IT0008 as a fixed salary monthly $1000 -> you expect get paid by system 1000 without considering your time wage types (not considering at this time about pro ration, absence evaluation etc) ?

two methods have two different directions., would you please let us know which menthod you are following.

Warm Regards!

-Kanuku.

former_member193210
Active Contributor
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Time management is "Monthly" for all employees, and it seems for all Countries.

On the other hand, Payroll periods can be weekly, by-weekly, semi-monthly, or monthly, and even in that last case, the Start/End dates of the Payroll Period don't always match Time's Month.

In our environment, Time Evaluation has to be calculated up to the last day of the Pay Period so that payroll can be calculated, but many attendances or absences can't be entered on time (lateness, missing authorization, manual entries, etc).  These "missing" attendances/absences will then be processed the next time Time Evaluation is executed and they will force the retroactive payroll calculation.

The same principle will apply in your environment.  Payroll Calculation will use the information comming from Time Evaluation for the period of the 25th of the preceeding month up to the 24th of the current month, and for "salaried" employees, may anticipate the payment from the 25th of the current to the end of the current month (correcting it if required when calculating the next pay).

Former Member
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Former Member
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This message was moderated.

Former Member
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Here, please advise me on below

Suppose, my time calculation period is for Jan (dec 25 to jan 26), for feb (jan 27 to feb22) like and payroll period is calendar days (month days), for example, for jan (01 to 21) for feb (01 to 28) like that

Here my queries are:

  1. a) If I am going to execute payroll for the m/o jan (attendance maintained from dec 25 to jan 26), how the system will behave for rest of jan days (27 to 31)
  2. b) Where will map above time calculation period
  3. c) In one scenario, an EE was on LWP from dec 25 to Jan 26 in that his net salary should be Zero, whereas as per my understanding, system will process his salary for 5 days.

Request you all to please advise, how will handle above in +ve time evaluation

Sujith_EM
Active Contributor
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Hi,

Sytem is running with an assumption that the employee working all day of the month.

Case 1: If you  recording time every day and you are running payroll let say 26th then system will consider the days after 26th as present.

Case 2: If you running time evaluation only up to let say 25 that time also system will consider the employee is at work after 25 th.

Case 3: What you said is correct he will get paid for 5 days , in such case t you have to control with some custom Rules .

Regards

Sujith

seg_hr_it
Active Contributor
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Hi have u chek my document :-? you just calculate daily and when cut-off date come, moving total value in time type into Time Wage Type. Please check, you will resolve it soon. 1 more document for you to understand link between time and payroll: Relationship Time Evaluation and Payroll

Just clear relationship and accumulate your calculation into Time Type and moving it into time type on cut-off date.


Regards!

Woody

Former Member
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Thanks for the inputs.

Request you all to please provide your support on the below:

In +ve Time evaluation, we have following conditions:

a) Working hours = DWS

But an EE can come early 30 minths before and go 30 mints before. for example, if planned working time is 9 to 6, and employee clock in at 8:45 and clock out at 5:45, full attendance full consider. But buffer hour should not exceed 30 mints before planned working time (in time at 7am). If it is exceeding, to calculate working hours, clock-in time will be consider as 8:30.

b) EE has flexible time, EE can come any time and complete DWS (for example 9 hours), full day will conisder, but in-time should not exceed after 12pm, if clock-in time is 12:01 and clock-out is 22:00, even though EE is completing 9 hours, but it will consider as late coming (under tolerance).

c)

Twice in a month, 15 mints, tolerance is giving to an employee. For example, if planned working time is 9 to 6 and employee punch-in/out is 9:12 to 6, tolerance will be provided.   but, in third time, one hour or actual hour salary will be reduced. and for fourth time, half day leave will be marked on each late.

  Please advise

seg_hr_it
Active Contributor
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All input I believe already guided in documents. Please check carefully. About checking who come late or soon, plz check Early or Late coming and generation OT by T555Z

The most important, plz use your time to read documents in T-code PDSY. SAP provides a lot of documents.Schema - useful links & T-Codes

Regards!

Woody

former_member193652
Active Contributor
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Dear Supriya,

There are two scenarios:

1- First month: From Dec. 25 till end of Dec you can calculate the net amount and put it as net(payment / deduction) for first month. Run your first payroll from Jan. 1 till Jan. 31.

You know payroll run based on period not daily. So you should control loading data in payroll from 1st to 25th of Jan. To do this you have two options. One is separating wage type in PT side second is separating load of wage types in PY.

First solution: In PT side you have to define two wage types for anything has effect on payroll side(unpaid absences and overtime for example). For example you can generate wage type OVT1 for overtime from 1st to 25th and OVT2 for 26th to 31th. In payroll side you should consider OVT1 in current payroll and you can put OVT2 in RT to load in next payroll

Second solution: In PY side you can write your own PCR to transfer wage types from ZL to IT. You will use this PCR in ZLIT function. For more information please take a look its help in PE04 or by using F1.

2- The rest months: For next months SAP PY will run a retroactive and you should consider whole wage types in calculation. In this way system will generate a delta amount and will transfer to next month(like what you did manually for first month)

Hope this help you,

Omid

seg_hr_it
Active Contributor
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Please deeply investigate document below: Understanding Relationship PT and PY

Payroll period is: 1st until EOM

Time period: 26th to 25th.

If you are clear the document, you can handle it soon. If you need more other documents, plz check in my blog. Hope I can hear good news from you soon

Regards!

Woody

Former Member
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