I have a issue wherein the settlement Status in PR05 should not change once it is in " Transferred to FI" .
EX: Normal TA claims of Employee is done in PR05, the employee raises his Expense report in ESS and after aprroval the Travel adminstrator checks in PR05 and dose the generall Posting process, once the Posting is done for the specific Trip number the settlement status changes in " Transferred to FI", till here everything is fine but the problem comes when we run a third party report.
At times the Company books tickets for employees depending on grade from a Third Party vendor, company recieves the bill say after one month for example airfare 10,000, now this 10,000 should be seen in PR05 only for display purpose and need not be posted
Travel admin does posting for Trip Number 1 on 01/05/2013 and the Settlement staus is " Transferred to FI" and later the amount is paid from Finance
Now the HR Admin recieves the bills from third party on 10/05/2013 and he runs a report to update the same in PR05, now once he runs the report the expense type and amount can be seen in PR05 ,but by doing so it is changing the Trip settlemnt status " To be settled".
Is there any where i can stop the the status changing to " TO BE SETLLED" after the report is run, in sense i want the status to remain as " Transferred to fi"
In the above screen shot,the trip was already posted and the status was " TARNSFERRED TO FI" , but later third party report was run ( we can see expense type 0008) the status changed to " TO BE SETTLED"
Please let me know the solution.
Thanks & Regards